Office Manager
Il y a 2 mois
Are you a highly **organized** and **detail-oriented** individual with a passion for efficient operations? Do you thrive in a fast-paced and dynamic work environment?
If so, we have an exciting opportunity for you to join our team as an **Administrative Expert**
**WHO ARE WE?**
Elixir Solutions is an **innovative player** in the domain of sales and marketing. We focus on mid-market and large companies that want to bring their commercial departments to the next level. Together with our customers from all around the world, we search innovative solutions for concrete business issues and help them in their digital transformation process.
We do this from our offices in Belgium, Germany and France.
**YOUR MISSION**
As an Office Manager, you will play a crucial role in ensuring the smooth and effective functioning of our operations. Your role and responsibilities are the following:
Administrative tasks:
- Oversee day-to-day administrative tasks and provide support to the management team.
- Responsible for timesheet management
- Supports teams and management with correspondence, managing calendars, booking meetings, travels, etc.
- Human resources:
- Responsible for all administrative HR Processes
- Follows up and processes payroll, contract management, insurances, fleet, etc.
- Follows up and cooperates with the Social Secretariat.
- Supports the necessary HR processes related to Talent Acquisition, Onboarding, L&D, Retention, Holiday Calendar, etc.
- Upholds a high level of confidentiality and professionalism in all interactions
Finance:
- Responsible for following up all accounting administration.
- Assist in budget tracking and expense management
- Takes charge over the AR / AP related tasks.
- Supports and prepares the necessary documentation for Accounting.
- Office management:
- Responsible for Office Management.
- Coordinates and assists in the planning and execution of company events, meetings, and workshops.
- Manages incoming phone calls, reception of guests, etc. and redirects them as appropriate
- Responsible for the buying process of office supplies, materials, etc.
**THE PROFILE WE ARE LOOKING FOR**:
- Bachelor's degree in Business Administration, Office Management, or a related field (or equivalent experience).
- Proven experience in administrative roles, preferably in a consulting or professional services environment.
- Exceptional organizational skills to determine priorities and allocate time and resources effectively to meet deadlines
- Able to produce quality outcomes by vigilantly checking all aspects of work to ensure accuracy, completeness, and freedom from errors or omissions.
- Affinity with digital tools like Google Docs, Sheets, Slack, banking & accounting software,
- Strong written and verbal communication skills in English and Dutch/French (both languages preferred).
- Team player with excellent interpersonal skills and a positive attitude.
- Willingness to adapt and if necessary to learn new ways to accomplish work activities and objectives.
**WHY CHOOSE ELIXIR**
- We are a scale-up company that is growing fast with offices in three countries (Belgium, France & Germany)
- We are an international team of talented professionals who will immediately make you feel at home.
- We have a customer-centric company culture and want to offer a great customer experience, which makes our collaboration with our customers very nice and smooth.
- We offer you a bunch of learning opportunities: on the job, online, offline during Elixir Academy & Training Days and from your colleagues during our regular Lunch & Learn sessions.
- We have flexible working hours with possibility to work from home
- We offer a permanent contract for you with attractive package with extra benefits:
- Public transport refund
- Laptop
- Mobile phone (+ subscription)
- Daily meal allowance
- Hospital insurance
- Pension plan
- We foresee always fresh fruit and delicious coffee in the office
- We organise each year a company trip abroad, like to Alicante, Nice or Barcelona to strengthen the team cohesion.
- We have our main office at the Brussels Central station which makes us easy to reach and prevents you from losing too much time in the transport.
**DO YOU FIT THIS PROFILE?**
**Job Types**: Full-time, Permanent contract
Schedule:
- Monday to Friday
Ability to commute/relocate:
- 1000 Brussels: Reliably commute or planning to relocate before starting work (required)
Work Location: In person
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