Office Manager
il y a 1 semaine
**Everyone says they want to change the world. We're looking for people who actually will.**
- ADF International is a faith-based legal advocacy organization that protects fundamental freedoms and promotes the inherent dignity of all people._ Please visit our _career site_ _to view our Statement of Faith and _Doctrinal Distinctives.
**Office Manager**
ADF International is looking for a highly professional **Office Manager **to join us in our Brussels, Belgium office. As the Office Manager you are a vital part of the ADF International team. In this role, you are responsible for a variety of administrative tasks for our offices in Brussels and Geneva and will support both teams with currently nine team members.
**Your Essential Responsibilities**:
In this position, you will:
- Act as primary contact for incoming calls and other communications.
- Act as primary contact for vendors, visitors, clients, and deliveries.
- Maintain office services by organizing office operations and procedures, maintaining and ordering office equipment and supplies, and monitoring inventory.
- Sort and route incoming and outgoing mail.
- Update Office Handbooks and Operations Manuals for Brussels and Geneva.
- Perform other administrative support tasks, including updating and sorting files, and conducting research.
- Coordinate and schedule appointments and meetings for team members in Europe and internationally.
- Prepare and coordinate travel itineraries for team members in Brussels and Geneva.
- Support with event coordination as necessary.
- Coordinate internal gatherings (TMs baby gifts, farewell breakfasts etc.).
- Prepare expense reports for assigned team members.
- Preparatory works for accounting: expense sheet, uploading, and coding of receipts.
- Maintain and enter information into databases.
- Manage files, contacts, travel, and events in the CRM system.
- Prepare and file legal documents.
- Proofread/edit documents with a high level of expertise.
- Serve as Security Administrator for the Brussels office.
**Other Responsibilities**:
- You may be asked to perform related duties or special projects as assigned within the general scope of the position.
**Skills you need to succeed**:
Knowledge of:
- Strong administrative skills.
- Anticipate the needs of local team members.
- Strong computer skills including experience with Microsoft Office: Word, Excel, Outlook and Internet Explorer.
- Proven excellent verbal, written, and interpersonal communication skills in English and French or Dutch.
- Proven excellent customer service skills.
Ability to:
- Ability to initiate, work, and motivate within a team and independently.
- Ability to professionally handle confidential information.
- Demonstrate the ability to make sound decisions under demanding conditions.
Education and/or experience:
- Requires 3-5 years of experience in an administrative role.
**Valid work permit for Belgium or EU citizenship is required.
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