Office Manager

il y a 1 semaine

Brussels, Belgique GIGAEurope Temps plein

**GIGAEurope aisbl**
Role: Office Manager
Administration
Job Experience: 3 to 5 years
Location: Brussels

Job purpose summary
Responsible for the day-to-day efficient management of the association’ssecretariat, including in relation to finances, human resources and facilities.

Key responsibilities
- Build and preserve trusted relationships with our members, address members’ needs quickly and effectively
- Liaise with staff, suppliers and all external stakeholders
- Manage finances: in and out invoicing, petty cash, bank accounts, liaise with external accountants to process invoices, prepare and track payments, and update internal tracking of outgoing invoices
- Monitor office budgets and provide regular expenditure reports
- Assist in the preparation of job offers, contracts and support documentation for new staff, liaising with external bodies as required
- Prepare the monthly payroll, including communicating of absences
- Assist the association’s leadership in daily management tasks
- Coordinate all office and building matters, including ordering office supplies and furniture
- Be a point of contact for general enquiries, handle incoming/outgoing general (e)mail and calls
- Prepare letters, presentations and reports
- Implement and maintain procedures and office administrative systems, manage databases and distribution lists
- Organise meetings, events and conferences
- Support the digital communication by contributing to the association’s website, social media and newsletters
- Coordinate travel plans, including booking transport and accommodation
- Provide efficient and effective daily administrative office management.

Skills and personality
- University degree or equivalent
- 3-5 years of relevant experience, preferably in an international environment; experience with an EU trade association is an asset
- Experience with human resources issues in a Belgian context, including knowledge of payroll, benefits, recruitment and social legislation
- Financial management experience
- Strong IT skills: Word, Excel, PowerPoint, websites, social media, etc.
- Experience with provision of support for communications (events, social media, etc.)
- Excellent written and spoken English and French; knowledge of Dutch is an asset
- Excellent communication, research and project management skills
- Highly reliable and adhering to highest ethical standards
- Result-oriented, proactive team-player with strong diplomatic and social skills
- Attention to details and ability to multi-task and prioritise, creativity and flexibility
- Outstanding organisation skills, ability to juggle different tasks at the same time and to respect deadlines, able to respond to urgent issues when needed.

Working conditions
The contract will have an unlimited duration. The assignment will start as soon as possible. The gross salary is in line with that of a Brussels-based trade association, on the basis of a full-time job of 39 hours per week.

APPLICATION.

**Benefits**:

- Company computer
- Flexible schedule

Schedule:

- Day shift
- Monday to Friday

COVID-19 considerations:
COVID-19 safe workspace

**Experience**:

- Office Management: 3 years (required)
- administration: 3 years (required)

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