Head Facilities Information Management Team
il y a 3 semaines
**PENDING BUDGET APPROVAL**
**1. SUMMARY**
The Executive Management (EM) Division has the lead role in the overall management of the NATO HQ. The EM Division covers the following directorates: HQ Support and Transformation (HQST), Human Resources (HR), Information Communications, and Technology Management (ICTM).
The role of Infrastructure and Facilities Management (IFM) is to support NATO’s political and decision-making processes by managing and maintaining the NATO Headquarters site. IFM provides the International Staff (IS), International Military Staff (IMS), national Delegations, Partners, independent bodies and all others accommodated at NATO Headquarters, with facility management services. IFM is responsible for the overall management, supervision and technical and financial control of all in-sourced and out-sourced facility, maintenance, transportation and logistics services, major and minor investment projects and asset and inventory management in support of NATO Headquarters functions.
The incumbent is responsible for managing all IFM data in the technical and architectural domains, including space management, maintenance and operational activities, ensuring information is constantly up-to-date and made available for use by NATO HQ internal and external stakeholders.
**2. QUALIFICATIONS AND EXPERIENCE**
**ESSENTIAL**
- The incumbent must:
- possess a university degree or equivalent level of education relevant for the position;-
- possess a minimum of 3 years’ design experience in the BIM and CAD domains, in the context of architecture, construction and engineering projects and / or facilities management;-
- have experience in managing staff and coordinating groups of stakeholders with diverse backgrounds;-
- possess a complete understanding of modern building systems, building renovations as well as BIM / CAD systems and related workflows and processes;-
- have a good knowledge of IWMS and CDE;-
- have experience supporting and promoting the implementation and adoption of new tools and new ways of working in an operational context, as well as in the context of project management activities;-
- have experience in the generation, organisation and publication of project and / or facilities information and documents as a project support stakeholder;-
- be able to draft ‘call for bids’ that require technical specifications in Facilities Management related disciplines;-
- have a good knowledge of international industry standards linked to drafting and organizing construction and/or facility data and drawings;have excellent time management abilities, work methodically and have proven ability to anticipate, identify, and resolve problems proactively with an innovative approach;-
- possess the following minimum levels of NATO’s official languages (English/French): V (“Advanced”) in one; III (“Intermediate”) in the other.**DESIRABLE**- possess a Master’s degree or equivalent level of education in construction, preferably of buildings, or in mechanical/electrical/plumbing disciplines;-
- have experience in the Facilities Management industry;-
- have experience with one or more of the following software and systems: Archibus, Planon, Sharepoint, Vault, Autodesk Construction Cloud.**3. MAIN ACCOUNTABILITIES**
**Planning and Execution**
- Maintain, centralise, manage and ensure availability, accessibility and reliability of all data generated from relevant systems and platforms. Ensure coordination and integration or interface between the different tools. Ensure that the most accurate and up-to-date information is captured and incorporated according to standards and best practices. This responsibility covers all the areas of building and facility management such as Construction, Mechanical, Electrical and Plumbing (MEP), assets, space and Human Resources (HR) data, etc. Ensure that facility data is captured and reported in the relevant environment(s), processed according to standards and best practices, in order to provide timely, reliable and complete knowledge to the users.
**Project Management**
- Ensure that construction, renovation, adaptation and refurbishment projects as well as operational activities are constantly supported with drafting and information management services through all project phases. Facilitate meetings with stakeholders to collect information requirements, establish expectations and possibilities of optimization, and ensure effective communication. Allocate resources and manage team activities by setting priorities, monitoring progress and providing input on best course of action to ensure project milestones are met.
**Organisational Efficiencies**
- Define and adjust long-term roadmaps to enhance and develop facility management information processes according to organizational requirements, and ensure this vision is continuously translated into concrete objectives. Analyse existing procedures and rationalize data flows by the adoption of new processes and
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