Office & Facilities Coordinator
il y a 6 jours
**Type of contract**: Full-time one-year contract that may become permanent (renewable).
**Expected starting date**: as soon as possible.
Bruegel is recruiting a skilled Office & Facility coordinator, whose role will ensure the smooth running of our Brussels-based office's daily operations and maintain the long-run building efficiency.
To fulfil this role, the Office & Facility coordinator will work closely with the members of the different departments to collect their needs and will therefore be the contact person for office-related matters.
**MAIN RESPONSIBILITIES**
Under the supervision of the Head of Finance & Operations, the Office & Facilities Coordinator performs the following core tasks in coordination with the other team member(s).
Your tasks are split between operations and facility management, approximately 60% and 40%, respectively and include - but are not limited to:
**Office coordination**:
- Welcome and assist guests and visitors, handle incoming calls and other communications;
- Be the contact person for general requests i.e. address them or redirect them to the concerned staff member;
- Coordinate and manage travel request processes;
- Maintain office procedures and implement new ones to improve office efficiency.
- Process credit cards reports and monitor office budgets;
- Organise internal events/meetings (professional lunches or dinners, retreats ) organisation;
- Perform general office clerk duties and errands;
- Supervise the work of subsequent Operations team member, if required;
**Facility management**:
- Coordinate office space allocation and booking and prepare meeting rooms,
- Ensure common basic facilities are ready to use daily,
- Monitor office supplies inventory and place orders,
- Maintain relationships and contracts with external stakeholders and service providers
- Oversee office building projects and renovations,
- In coordination with the internal Prevention advisor, ensure facilities meet the legal requirements (energy, health and security)
**GENERAL REQUIREMENTS**
Fluency in spoken and written English, as well as in French and/or Dutch, is necessary.
**APPLICATION PROCEDURE**
- A CV **and** a cover letter (in English) in one **single** PDF document (merged)
**_Applications that do not meet these requirements will not be considered._**
- Bruegel is committed to ensure equal opportunities and treatment for all, by ensuring that no job applicant receives less favourable treatment on the grounds of race, colour, nationality, religion, ethnic or national origins, gender, marital status, caring responsibilities, sexual orientation, disability, or chronic illness._
-
Facility Coordinator
il y a 4 semaines
Brussels, Belgique CN FACILITIES Temps pleinMulti entrepreneur, Freelance Manager, et Coach, car la vie vaut la peine d'être vécue à fond !Nous recherchons un(e) Facility Coordinator expérimenté(e) pour la gestion de plusieurs sites patrimoniaux classés.CN Facilities offre des services de gestion immobilière, principalement dans des biens classés et protégés à vocation événementielle et...
-
Facilities Coordinator
il y a 3 semaines
Brussels, Belgique JLL Temps pleinAbout JLL - We’re JLL—a leading professional services and investment management firm specializing in real estate. We have operations in over 80 countries and a workforce of over 91,000 individuals around the world who help real estate owners, occupiers and investors achieve their business ambitions. As a global Fortune 500 company, we also have an...
-
Facilities & Logistics Coordinator
il y a 1 semaine
Brussels Airport, Belgique Aviapartner Temps plein**Wat wordt er van jou verwacht in deze functie?** De Facilities & Logistics Coordinator is verantwoordelijk voor het functioneel houden van de gebouwen (ook de operationele gedeelten ervan) en de voertuigen van Aviapartner in België. Wat doe je precies in deze functie? Onder andere: - De Facilities medewerkers aansturen; taken toewijzen en opvolgen -...
-
Building & Facilities - Hospitality Coordinator
il y a 1 semaine
Brussels, Belgique AXA Temps plein**Le département Building & Facilities (B&F) d'AXA Belgium (au sein des Ressources Humaines) se compose d'une équipe d’experts en Building & Facilities en charge de l'exploitation des bâtiments d'AXA Corporate localisés principalement à Bruxelles, Liège et Berchem.** **Afin d'assurer une gestion professionnelle des bâtiments et des services...
-
Facilities Coordinator Part Time
il y a 2 semaines
Brussels, Belgique CBRE Temps plein**Facilities Coordinator part time** **Job ID** - 208717 **Posted** - 06-Mar-2025 **Service line** - GWS Segment **Role type** - Part-time **Areas of Interest** Administrative, Building Management, Facilities Management **Location(s)** Brussels - Brussels Hoofdstedelijk Gewest - Belgium - Job description What does your day look like? You need to...
-
Facilities Coordinator
il y a 4 semaines
Brussels, Belgique Cohezio Temps pleinCohezio vzw is één van de grootste Externe Diensten voor Preventie en Bescherming op het Werk in België. Samen met een multidisciplinair team van 550 enthousiaste collega’s waken we over de gezondheid, de veiligheid en het welzijn op het werk van alle werknemers bij onze klanten. De filosofie die we bij onze klanten vooropstellen, zetten we...
-
Building & Facilities - Hospitality Coordinator
il y a 1 semaine
Brussels, Belgique AXA Temps plein**Het departement Building & Facilities (B&F) van AXA Belgium (bij Human Resources) bestaat uit een team experts in Building & Facilities die verantwoordelijk zijn voor de uitbating van de gebouwen van AXA Corporate die voornamelijk in Brussel, Luik en Berchem gelegen zijn.** **Voor het professionele beheer van de gebouwen en de aanverwante diensten zijn we...
-
Hopitality & Facilities Coordinator - 38h
il y a 6 jours
Brussels, Belgique Sodexo Belgique Temps pleinEn tant que Hospitality & Facilities Coordinator, vous êtes responsable des tâches suivantes: - Accueil des clients et des visiteurs à la réception ; - Accueil téléphonique (informer, transférer, etc.) ; - Veiller à la propreté de la réception ; - Support aux employés et visiteurs ; - Diverses tâches administratives liées au Facilities...
-
Hospitality & Facilities Coordinator -38u
il y a 6 jours
Brussels, Belgique Sodexo Belgique Temps pleinAls Hospitality & Facilities Coordinator ben je verantwoordelijk voor volgende taken: - Onthaal van de klanten en bezoekers aan de receptie - Telefonisch onthaal (informeren, gesprekken doorverbinden enz) - Zorgen voor de netheid van de receptie - Ondersteuning bieden aan de weknemers en bezoekers - Diverse administratieve taken, PO (purchase orders)...
-
Move Coordinator
il y a 1 semaine
Brussels, Belgique AXA Temps pleinLe service **Building & Facilities** d'AXA Belgium est à la rechercher d'un nouveau collaborateur pour assurer la coordination opérationnelle des projets d’aménagements ainsi que les suivit de taches récurrentes comme la gestion de stock et les contrôles légaux. La mission sera effectuée principalement dans les bureaux de AXA Bruxelles au sein de...
-
Office Manager
il y a 1 semaine
Brussels, Belgique JLL Temps pleinAbout JLL - We’re JLL—a leading professional services and investment management firm specializing in real estate. We have operations in over 80 countries and a workforce of over 91,000 individuals around the world who help real estate owners, occupiers and investors achieve their business ambitions. As a global Fortune 500 company, we also have an...
-
Facility Coordinator Honeywell
il y a 2 semaines
Brussels, Belgique CBRE Temps plein**Facility Coordinator Honeywell** **Job ID** - 201626 **Posted** - 16-Jan-2025 **Service line** - GWS Segment **Role type** - Full-time **Areas of Interest** Administrative, Building Management, Facilities Management **Location(s)** Brussels - Brussels Hoofdstedelijk Gewest - Belgium **For our client Honeywell in Brussels (Diegem) we are looking...
-
Facility Coordinator
il y a 2 semaines
Brussels, Belgique HAYS Temps pleinBrussels | Facility Coordinator | 1y Experience | Technical Background | Engliish-French/Dutch | Permanent | **Your new role** *** Our client specialised in the real estate sector is looking for a Facility Coordinator to manage one of their client's buildings located in Brussels. You will be able to maintain a high level of service to the client in terms of...
-
Corporate Commercial Coordinator
il y a 3 semaines
Brussels, Belgique Fluxys Temps pleinPrêt à changer le monde ?: Fluxys est un groupe international d’infrastructures énergétiques comptant 1.300 employés actifs dans le domaine du transport & stockage de gaz et du terminalling de gaz naturel liquéfié. Guidés par notre raison d’être, nous nous engageons à accélérer la transition vers un monde neutre en carbone. Nous explorons de...
-
Facilities and Logistics Officer
il y a 1 semaine
Brussels, Belgique Candriam Temps plein**Candriam, a Responsible Employer** As a Responsible Employer, Equal Employment Opportunity is crucial to Candriam. We are committed to building the best global team that represents a variety of backgrounds, perspectives and skills. We provide an inclusive work environment and support wellbeing and work-life balance. **Mission** **Responsabilities** You...
-
Office Services Coordinator
il y a 1 semaine
Brussels, Belgique Fragomen Temps plein**Job Description**: The Office Services Coordinator I is the main point of contact for processing all mail coming into the Brussels office. The role ensures that all mail is recorded correctly and passed to the operations team quickly and efficiently. The role then is responsible for preparing all clients filings to be posted/couriered from the office for...
-
Facility Coordinator
il y a 3 semaines
Brussels, Belgique BNP Paribas Temps plein**Functieomschrijving**: Ben je een professional die gepassioneerd is door dienstverlening en facility management? Dan ben jij de persoon die we zoeken om ons team van gedetacheerden binnen de Facility Service Desk van onze klant BNPPF te versterken. Als Facility Coordinator sta je niet alleen in voor een snelle, kwalitatieve dienstverlening maar ga je ook...
-
Facilities Assistant
il y a 1 semaine
Brussels, Belgique JLL Temps pleinJLL supports the Whole You, personally and professionally. Facilities Assistant - FCDO **Responsibilities**: **Customer Service**: Administration of parking spaces for visitors and employees. Arrange taxis for client staff and visitors as requested. Book onsite meeting rooms and hospitality as per client requests and according to site procedures. **HSE,...
-
Office Services Coordinator
il y a 7 jours
Brussels, Belgique Fragomen Temps pleinJob Description Office Services Coordinator - Brussels - Full-Time About us: Fragomen is the world’s leading exclusive provider of immigration services. We are a firm of more than 6,200 immigration-focused professionals and staff spanning more than 60 offices worldwide. Immigration has been our sole focus for 70 years, and today we offer support in more...
-
Office Coordinator
il y a 2 semaines
Brussels, Belgique Le Pain Quotidien Temps plein**Le Pain Quotidien: een Belgisch concept **: Le Pain Quotidien is een bakkerij-restaurantketen opgericht in 1990 door Alain Coumont. Alain was ontevreden over de kwaliteit van het brood in Brussel, dus begon hij zijn eigen zuurdesembrood te maken met maar vier ingrediënten: water, bloem, zout en tijd. Zijn concept sloeg aan want inmiddels heeft Le Pain...
