Tender & Contract Specialist

Il y a 2 mois

Leuven, Belgique Terumo Europe Temps plein

At Terumo, we enhance lifesaving medical technologies for the benefit of society. Are you eager to contribute to people's health and patients' wellbeing? We'll challenge you to become a master in your field of expertise. You can invest your talents in balance with your personal aspirations - live and work in harmony. Built on our Japanese origins; we are driven by respect, ownership and continuous improvement. It is at the heart of everything we do. This is how we make a difference in the lives of patients, customers and associates._

**Department Info**:
The Supply Chain of Terumo Europe consists of several departments within EMEA, that make up the EMEA Supply Chain team. The primary purpose of the team is to ensure customer satisfaction as well as the timely delivery of all orders. The team consists of Customer Service, Supply Chain Planning, our Network Optimization Lead and the European Distribution Centre (EDC). In addition, there is a close collaboration with Project Management, the Quality Departments and all our Business Units. We strive to become globally recognized and we drive continuous innovation to improve the quality of service in a transparent, compliant and patient-centric way.

**Job Summary**:
Join our team as a Tender and Contracts Specialist, where you will play a pivotal role in building strong relationships, and ensuring the success of tender submissions and contract administration. You we reporting to and be guided by the Customer Service Manager, Sandrine Nivaux.

**Responsibilities**:
**Building Strong Relationships and Expertise**
- Develop robust relationships with all stakeholders, including sales and procurement teams.
- Cultivate a deep understanding of all products to facilitate tender submissions, commercial agreements, and procurement support.
- Become a local expert in understanding procurement rules, guidelines, and legal requirements.

**Tender Searching**
- Identify public sector tender opportunities and manage them proactively.
- Utilize tools like Terumo solution (Vamstar) for tender follow-up and actively search for upcoming tenders in portals.

**Tender Production & Submission**
- Ensure all tender deadlines are met.
- Verify and manage all requested content and documents.
- Obtain necessary formal and legal signatures and ensure timely submissions.
- Update price and customer data in dedicated software, if applicable.

**Tender Samples**
- Manage and follow sample requests related to orders managed in the CRM.

**Tender Awarding**
- Evaluate and communicate tender awards to the sales team.
- Record awarded information and collaborate with stakeholders for further actions.
- Ensure legal representative signs and archives contracts according to quality procedures.

**Tender Prices**
- Manage price uploads in the applicable system (SAP) and maintain pricing database.
- Implement and uphold the BU pricing policy.

**Tender Life Cycle & General**
- Maintain Contract Management, anticipate tender renewals, and inform customers.
- Manage documentation, archives, tender logs, and work files.
- Stay updated on developments in electronic exchange and digitalization.
- Provide contract status to sales managers and management teams.

**Quotation & Contract Administration**
- Generate formal quotations in collaboration with sales.
- Manage price uploads and handle special conditions as needed.
- Handle consignment contracts, loan agreements, and rebate contracts.

**Purchasing Customer Group Management**
- Communicate tender/quotation information to relevant parties.
- Manage bonus settlements and provisions resulting from analysis if applicable.

**Price Maintenance & Price Disputes**
- Investigate, analyze, and resolve price claims and disputes.
- Manage J-Sox controls.

**System Management**
- Manage customer and item master data in SAP.
- Communicate and handle sales assignments in SAP for applicable areas.

**Profile Description**:

- High school/Bachelor’s degree in Commercial/Legal area.
- Previous experience in a similar role, with a focus on public procurement (preferred).
- Familiarity with the medical device industry is a significant advantage.
- Proficient in English (written and spoken) and French.
- Strong PC skills, including advanced proficiency in Excel; SAP knowledge is a plus.
- Stress-resistant with excellent prioritization and time management skills.
- Flexible, adaptable, and effective in managing changing priorities.
- Meticulous attention to detail.
- Excellent verbal and written communication skills.
- Proven negotiation and influencing abilities.
- Customer-focused mindset.
- Ability to work autonomously and collaboratively as a team player.
- Strong problem-solving skills.

**Offer**:
At Terumo, we believe in offering more than just a job. It's an opportunity to make a difference, contribute to society, and be a part of our passionate and high-performing team.

**Rewards That Match Your Dedication**: We offer a competitive salary and benefits packag

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