Tender & Contract Officer Uk
il y a 1 mois
At Terumo, we enhance lifesaving medical technologies for the benefit of society. Are you eager to contribute to people's health and patients' wellbeing? We'll challenge you to become a master in your field of expertise. You can invest your talents in balance with your personal aspirations - live and work in harmony. Built on our Japanese origins; we are driven by respect, ownership and continuous improvement. It is at the heart of everything we do. This is how we make a difference in the lives of patients, customers and associates._
**Department Info**:
The Supply Chain of Terumo Europe consists of several departments within EMEA, that make up the EMEA Supply Chain team. The primary purpose of the team is to ensure customer satisfaction as well as the timely delivery of all orders. The team consists of Customer Service, Supply Chain Planning, our Network Optimization Lead and the European Distribution Centre (EDC). In addition, there is a close collaboration with Project Management, the Quality Departments and all our Business Units. We strive to become globally recognized and we drive continuous innovation to improve the quality of service in a transparent, compliant and patient-centric way.
**Job Summary**:
As a Tender & Contract Officer, it will be your main responsibility to manage the end-to-end tender processes, taking a lead role in all Tender submissions and ensuring that the agreed process is followed at all times. You will assume the role of local expert in the respect of understanding the procurement rules, guidelines and legal requirements. Consequently, you will provide contract and tender support, advice and guidance to the local sales team.
As a part of the customer service department, you will report directly to your Customer Service Manager, Carlie Maxwell.
**Responsibilities**:
As our Tender & Contract Officer, you will be responsible for managing all tender or contract related administration in a proactive, effective and precise manner, while frequently communicating the contract status to the relevant internal stakeholders. Together with the Tender & Contract Specialist, you will be the main contacts regarding tender related matters. Consequently, you will be working closely with the customer service and sales teams. Furthermore, you will monitor the developments in tender legislation, technology and digitalisation, and you will attend necessary trainings accordingly.
By being a part of Terumo Europe and our UK Customer Service and Tenders teams, you have a joint responsibility for fair and collegial behaviour in the department and in the company, following the corporate guidelines and core values. You will build and maintain strong relationships with the relevant stakeholders. You will have a good understanding of all products to enable the completion of Tender submissions, Commercial Agreements Contracts and to support the procurement process. You will be the local expert in respect of understanding the procurement rules, guidelines and legal requirement and using the knowledge to pro-actively support the local Sales team.
You will identify public sector tender opportunities, using pre-defined search criteria, with the Tender Price Quote Tool (TPQ). If applicable or required local tender searching tools or portals can be utilised.
You will obtain all formal and legal representative signatures, check all contents requested in the tender terms and ensure the correct filing and management of the tender documents.
If needed, you will manage & follow up on samples requests coming from the order managed in the CRM by Sales, reception, stickers, technical documentation & reception regarding the deadline set in the tender
In case of a Tender Awardation, you will evaluate and communicate accordingly the tender award and additional information obtained from the customer to the sales team, considering the awarded data are processed.
You will be responsible for uploading all tender prices in SAP and you will ensure the pricing database is kept up to date at all times. Consequently, you will ensure the required accuracy and reporting in case of audits.
By fulfilling your role, you will maintain the Contract Management in close collaboration with the sales team. You will lead and anticipate the renewals, informing the sales team on the deadlines and possible price indexations included in the tender documentation. You will send all required documents and (new) prices to the customers in anticipation of the renewal.
Aside from your Tender & Contract responsibilities, you will provide support in a series of administrative tasks related to office management, customer service and/or sales & marketing.
You will assume all other responsibilities and authorities this function may require regarding new opportunities.
**Profile Description**:
You have obtained a Bachelor’s degree in a relevant field of study. An equivalent through experience within a similar role will also qualify.
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