Programme Assistant

il y a 3 jours

Brussels, Belgique Spektrum Group Temps plein

Spektrum have a wide range of exciting opportunities in several global locations.

We are always looking to add great new talent to our team and look forward to hearing from you.

**Whom we are supporting**

The NATO Communication and Information Agency (NCIA) is responsible for providing secure and effective communications and information technology (IT) services to NATO's member countries and its partners. The agency was established in 2012 and is headquartered in Brussels, Belgium.

The NCIA provides a wide range of services, including:

- Cyber Security: The NCIA provides advanced cybersecurity solutions to protect NATO's communication networks and information systems against cyber threats.
- Command and Control Systems: The NCIA develops and maintains the systems that NATO's military commanders use to plan and execute operations.
- Satellite Communications: The NCIA provides satellite communications services to enable secure and reliable communications between NATO forces.
- Electronic Warfare: The NCIA provides electronic warfare services to support NATO's mission to detect, deny, and defeat threats to its communication networks.

Overall, the NCIA is critical in ensuring the security and effectiveness of NATO's communication and information technology capabilities.

**The program**

**Assistance and Advisory Service (AAS)**

The NATO Communications and Information Agency (NCI Agency) is NATO's principal C3 capability deliverer and CIS service provider. It provides, maintains, and defends the NATO enterprise-wide information technology infrastructure to enable Allies to consult together under Article IV and, when required, stand together in the face of attack under Article V.

To provide these critical services in the modern, evolving, dynamic environment, the NCI Agency must build and maintain a high-performance-engaged workforce. The NCI Agency workforce strategically consists of three major categories: NATO International Civilians (NIC)s, Military (Mil), and Interim Workforce Consultants (IWC)s. The IWCs are a critical part of the overall NCI Agency workforce and comprise approximately 15 percent of the workforce.

**Duties and Role**:
The Programme Assistant contributes to fulfilling the mission of the Defence and Security Cooperation Directorate by performing activities such as, but not limited to, the following:
**Scope of Work**:

- Provide administrative, organizational and prgramme management support duties;
- Possess good organsational and programme planning, implementation and monitoring skills in coordinating diverse strands of work;
- Possess excellent drafting and proofreading skills and be able to communicate clearly and logically;
- Experience in organizing conferences and events;
- Knowledge of, and experience in financial administration;
- Excellent communication skills, including excellent drafting and proofreading skills and an ability to communicate clearly and logically;
- Excellent independent judgement;
- Knowledge of an Enterprise Resource Planning (ERP) system;
- Exercise discretion and when provided with access to sensitive information;
- Possess working knowledge of Microscoft Project and SharePoint;
- Have a good familiarity with the Microsoft Office software suite including Excel;
- Demonstrate strong time management and prioritization skills with organizing own work and facilitate the team lead's priorities;
- Demonstrate knowledge of, and experience in financial administration;
- Have familiarity with Microsoft Office software suite;
- Draft/edit documents, memoranda, cover letters to documents and briefings as necessary Administer the team schedule: arrange meetings and handle related details, such as travel arrangements, mission coordination and administrative tasks;
- Maintain well-structured paper and electronic filing systems;
- Liaise and coordinate with numerous project partners, both within NATO (Delegations, International Military Staff (IMS), International Staff (IS) Divisions) and with outside customers. Maintain lists of internal and external contacts. Coordinate and provide support for conferences, meetings, visits, missions;
- Ensure that proper financial procedures are followed for all activities requiring funding and prepare the necessary financial documents; follow-up on activities to ensure that financial files are correctly processed, and maintain records of all financial transactions;
- Administer transactions in the NATO Enterprise Resource Management system;
**Reporting**:
Periodic status reports (daily/weekly)

**Deadlines**:
Short term assignment, no milestones defined

**Requirements**:
**Experience**:

- At least 5 years of administrative & financial support experience including at least 1 year of experience in management of project funds, preferably, in services, non-manufacturing, or public sectors

**Education and Qualification requirements**:

- Possess a valid professional, officially recognized, accounting certification; Possess a univers

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