Project/event Coordinator

il y a 1 mois


Brussels, Belgique GL events Live.EU! Temps plein

Project/event coordinator - CIP

GL events Live EU is the Brussels-based operational branch of GL events Live, dedicated to the
European institutions and international organisations. The branch is fully integrated in GL events, the world leader group in event services with more than 5,000 events produced every year on five continents and over 40 venues managed around the world.

Combining the strengths of a strategic and operational event communications consulting agency and an event services provider, the Live division offers all expertise required to design, produce and stage your face-to-face, hybrid or digital events successfully.

We are now looking to reinforce our team with a project/event coordinator based in Brussels (first 6 months under a paid professional internship status - "Convention d’immersion professionnelle”).

If you are passionate about event organisation, willing to learn, creative, dynamic, ready to work in an integrated team and to dive into event organisation for EU institutions, this position is for you.

**Responsibilities**:

- Planning of preparation tasks and logístical services for events
- Logistical services for event projects from A to Z
- Daily contact with clients (mainly within the EU Institutions and other international institutions)
- Registration services and knowledge/management of online registration tools and platforms
- Management of travel and accommodation services
- Event management and delivery of services during physical events
- Support in the quality assurance of all services (including kick-offs, briefings )
- Coordination with service providers and suppliers
- Budget monitoring of the events
- Preparation of the conference material (badges, folders,)
- Day-to-day supervision of project tasks
- Sustainable, innovative and inclusive event services
- Project management of project with event management components
- Reporting

**Requirements**:

- A very good command of English and French is requested as all the tasks and internal meetings will be held in both languages.
- Excellent organisational and planning skills
- Negotiation, moderation and communication skills
- Basic knowledge of online conferencing and engagement tools and platforms
- Very well organised, curious, proactive and good at prioritising and handling challenging deadlines.
- Attention to detail and quality of services.
- Oral and written communication skills.
- Teamwork spirit.
- A good and proven command of Microsoft Office Word, Excel, PowerPoint, Outlook, Teams, etc. is also necessary.

Desirable:

- A first experience in event and project management is a plus.
- Other European languages than English and French are a plus.
- Knowledge of the International political landscape as well as the protocol is an asset.
- Knowledge in web design (HTML, WordPress) is a plus.

Illustrator, PDF, etc.).

Qualifications:

- Diploma or certificate in event management and/or university degree in a field such as communications, International Relations, Economics or another relevant field.

**Job Types**: Full-time, Fixed term contract, Internship
Contract length: 6 months

**Salary**: €1,000.00 per month

**Benefits**:

- Commuter assistance

Schedule:

- Monday to Friday

Work Location: Hybrid remote in 1000 Brussels

Expected Start Date: 01/09/2023



  • Brussels, Belgique ICF Temps plein

    ICF is a leading provider of consulting services and technology solutions to governments and commercial clients in the United Kingdom, Europe and globally. We are expanding our services, and to promote this growth, we are looking for a Junior/ Senior Events and Project Assistant/Coordinator to join our team working on the implementation of large European...


  • Brussels, Belgique ICF Temps plein

    ICF is a leading provider of consulting services and technology solutions to governments and commercial clients in the United Kingdom, Europe and globally. We are expanding our services and looking for an Events and Project Assistant/Coordinator to join our team working on the implementation of large European contracts. As an Events and Project...

  • Pco Event Coordinator

    il y a 3 semaines


    Brussels, Belgique MCI Group Temps plein

    MCI is a global engagement and marketing agency that creates human-centric touchpoints that unleash the power of people to deliver innovation and growth. Firm believers in the power of building community since 1987, we are helping brands, associations and not-for-profit organisations solve their key people challenges through our core expertise: Live &...

  • Events & Project Assistant

    il y a 3 semaines


    Brussels, Belgique ICF Temps plein

    ICF is a leading provider of consulting services and technology solutions to governments and commercial clients in the United Kingdom, Europe and globally. We are expanding our services, and to promote this growth, we are looking for a Junior/ Senior Events and Project Assistant/Coordinator to join our team working on the implementation of large European...

  • External Relations

    il y a 4 semaines


    Brussels, Belgique IBRO - International Brain Research Organization Temps plein

    The International Brain Research Organization (IBRO) is a global nonprofit membership association representing more than 90 neuroscience organizations. As a global leader for the neuroscience community, IBRO has a clear mission to promote and support all areas of neuroscience research, thereby elevating the neuroscience research environment, and providing...

  • Events & Reception Coordinator

    il y a 2 semaines


    Brussels, Belgique The Library Temps plein

    Uitgebreid zoeken Trefwoord titel omschrijving profiel cultuur salaris korte omschrijving referentienummer Departement - General management Operationeel/F&B management Finance Reservations & Revenue Front Office Sales & Marketing Keuken Zaal Human Resources Administratie Housekeeping Onderhoud & Technische Dienst Overige Provincie -...

  • PCO Event Coordinator

    il y a 3 semaines


    Brussels, Belgique MCI Global Temps plein

    We are a global engagement and marketing agency that creates human-centric touchpoints that unleash the power of people to deliver innovation and growth. Firm believers in the power of building community since 1987, we are helping brands, associations and not-for-profit organisations solve their key people challenges through our core expertise: Live &...


  • Brussels, Belgique THE EGG BRUSSELS Temps plein

    THE EGG BRUSSELS IS HIRING! JOIN OUR AMAZING TEAM VENUES EVENT & VENUE COORDINATOR CONTACT gilles@eggbrussels.eu Who are we? Today, we are a team of four venues implemented in Brussels (Jeux d'Hiver, Mix, Event Lounge & The EGG Brussels). Each has its own history, core values and deep identity. This is not a secret... Our ambition is to grow even further! To...

  • Project Support

    il y a 6 jours


    Brussels, Belgique Novasyte Temps plein

    As a Project Support & Events Coordinator you hold a central position in the Business Analytics and Strategy (BAS) department of IQVIA Belgium. You will be sharing your time between the MTOUCH team (a division of BAS) and the BAS team. Within MTOUCH, you are responsible for the coordination and execution of different types of events in the...

  • Freelance Event Coordinator

    il y a 1 semaine


    Brussels, Belgique Visit.org Temps plein

    Who are we? Visit.org is an enterprise SaaS company delivering purpose for a more engaged workforce. With its proprietary content across 90+ countries, Visit.org is providing the infrastructure and content for purpose-driven employee and client engagement. Some of our customers include Colgate, ADP, IBM, Adobe, Twilio, Twitch, Nielsen, and others. We host...

  • Event Coordinator

    Il y a 2 mois


    Brussels, Belgique Accountancy Europe Temps plein

    **Full time, Brussels**: With a 20+ people strong team from different countries and backgrounds, Accountancy Europe represents 1 million European accountants, auditors and advisors. We are looking for a full-time **Brussels-based event coordinator **to run ACE events, a state-of-the-art conference centre located in the Schuman area. **Main...


  • Brussels, Belgique EORTC Temps plein

    The Communications and Events team is looking for an Events Programme Coordinator responsible for planning and coordinating the programmes of assigned conferences and courses, held both virtually and in person across Europe. The Event Programme Coordinator is the interface between all stakeholders involved in the project and facilitates the processes by...


  • Brussels, Belgique Cronos Europa Temps plein

    We are currently looking for a Web Editor/Project Coordinator for the **European Parliament**! The tasks include; Project coordination of together.eu, project tasks related to ensure execution of community engagement project in Member States. Contribution to increase of number of events and activities planned for together.eu, as well as quality assurance,...


  • Brussels, Belgique EuropaBio Temps plein

    **Communications & Events Coordinator** EuropaBio, the voice of Europe’s dynamic biotech industry, is currently seeking a **Communications & **Events Coordinator** to join its Brussels-based team. The role helps to lead the voice for biotechnology across sectors, including cutting edge healthcare and sustainable industrial products and processes. The...

  • The Event Assistant

    il y a 2 semaines


    Brussels, Belgique Unique Temps plein

    **Description**: The Event Assistant works closely with the Event Coordinator and Manager as well as other Business Unit talents. The Event Assistant tasks include the following but are not limited to: **Registration, Travel & Finance - Events** - Assist with the registrations for several events and congresses - Assist with all travel bookings upon...


  • Brussels, Belgique THE EGG BRUSSELS Temps plein

    Who are we? Today, we are a team of four venues implemented in Brussels (Jeux d'Hiver, Mix, Event Lounge & The EGG Brussels). Each has its own history, core values and deep identity. This is not a secret... Our ambition is to grow even further! To do so, one of our venues, The EGG Brussels, is looking for a NEW Event & Venue Coordinator who will market and...

  • Event & Venue Coordinator

    il y a 2 semaines


    Brussels, Belgique THE EGG BRUSSELS Temps plein

    Who are we? Today, we are a team of four venues implemented in Brussels (Jeux d'Hiver, Mix, Event Lounge & The EGG Brussels). Each has its own history, core values and deep identity. This is not a secret... Our ambition is to grow even further! To do so, one of our venues, The EGG Brussels, is looking for a NEW Event & Venue Coordinator who will market and...


  • Brussels, Belgique ING Temps plein

    **Corporate Event coordinator specialist** **Technical data function** Work location : Brussels Possibility of 50% work from home on the basis of a team agreement Work schedule : 100% Languages : Excellent command of French, Dutch and English The purpose of the Center of Expertise Communication, Brand and MarCom is to help ING Belgium win the trust and...


  • Brussels, Belgique ING Temps plein

    **Corporate Event coordinator specialist** **Technical data function** Work location : Brussels Possibility of 50% work from home on the basis of a team agreement Work schedule : 100% Languages : Excellent command of French, Dutch and English The purpose of the Center of Expertise Communication, Brand and MarCom is to help ING Belgium win the trust and...

  • Project Coordinator

    Il y a 2 mois


    Brussels, Belgique European Patients` Forum Temps plein

    The European Patients’ Forum (EPF) is recruiting a **PROJECT COORDINATOR** Full-time (100%) position CDI Deadline: 2 April 2023 Interviews will take place on a rolling basis Location: EPF Secretariat offices, 180 Chaussée d’Etterbeek, 1040 Brussels BACKGROUND The European Patients’ Forum (EPF) is one of the most prominent civil society...