Office Manager
Il y a 5 mois
**Arago **is an international leader in the implementation of the digital transformation of the HR function with **innovative cloud HR solutions.**
We support our clients throughout their **HRIS project**, from the expression of needs to the implementation and post-go-live support by favoring the transfer of skills to the teams in the various countries deployed.
With a head office based in Paris, we are established in several **European countries**, but also in **South America**. We are thus able to support our clients all over the world, during and after their HRIS projects.
- _Ready for a new challenge?
We are looking for our future **Office Manager **for our office in Brussels.
Reporting to the Country Manager of Belgium and to our CFO, you will be in charge of the following missions:
**General Services Management**
- Participation in event organization
- Procurement of office supplies and furniture
- Preparation of quotes with suppliers, management of supplier relationships
- Participation in contract negotiations
**Accounting and Financial Management**
- Preparation of accounting elements
- Customer invoicing, inputting supplier invoices, and invoice follow-ups
- Monitoring of employee expense reports
**Human Resources Assistance**
- Administrative personnel management
- Onboarding of new employees (ordering of IT equipment, document issuance, etc.)
- Management, monitoring, collection, and transmission of variable payroll elements, leaves, sick leaves, back-and-forth with our accounting firm
- Management of insurance/healthcare, medical visits
**Sales Administration Assistance**
- Collection of information and prerequisite documents for tender responses
- Contribution to the formatting of commercial documents
- Participation in client file administration
**Your Profile**
- Coming from a successful background in Administration or Management, you should have at least 2 years of experience in a similar role.
- You should be proficient in office tools and capable of creating tracking and reporting spreadsheets.
- A good level of English, Dutch & French read, written and spoken is mandatory.
- With strong interpersonal skills, you should have a customer service-oriented approach. Being autonomous and versatile, you should enjoy teamwork.
- Rigor, proactiveness, responsiveness, and a sense of confidentiality are essential qualities to successfully fulfill the responsibilities.
Do you recognize yourself? We look forward to meeting you
**Practical Information**
***Our office in Brussels
**Why Join Us?**
The values of Arago guide us every day, to address challenges and build a strong corporate culture:
- Collaboration
- Trust & Engagement
- Excellence
**Recruitment steps**
- HR interview
- 2nd interview with the Country Manager
- 3rd interview with the CFO
4+ years
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