Office Manager
il y a 1 mois
The Office Manager will be responsible for overseeing the daily administrative functions of the office, ensuring a productive and efficient work environment. This role involves managing office supplies, coordinating with vendors, organizing company events, and supporting the team with various administrative tasks.
**Key responsibilities**:
**Financial Management**
- PO & Invoicing Management: Oversee purchase orders, invoicing, and act as a liaison for B2B financial matters.
- Financial Reporting: Prepare/manage financial reports, assist with timesheet management, and track/report R&D activities.
- Budgeting: Monitor budget allocations, verify expenditures, and support financial forecasting.
**Contract and Expense Management**
- Manage contracts with internal customers.
- Provide support for office policies and procedures.
- Analyse and manage expense notes and goods receipts.
**Workplace management**
- Workplace Operations & Improvements: Oversee workplace operations, ensure office supplies, and manage logistics.
- Event Organization Coordination: Organize monthly touchpoints, offsite events, and coordinate catering/event management.
- Facilitate intra-office communication.
- Foster Ada culture & mindset
**Required skills**
- Proven experience (3+ years) as an Office Manager or in similar back-office role.
- Financial acumen and experience with financial reporting and invoicing.
- Proficiency in office software (e.g., MS Office suite (in particular: Excel, Outlook).
- Expertise in dashboarding tools (Power BI) is a big plus.
- Excellent organizational and multitasking abilities.
- Strong communication and interpersonal skills.
- Proactive with can do attitude.
- Problem-solving skills and high attention to detail.
- Ability to work independently and as part of a team.
**Languages**:
- Bilingual: French and Dutch is required.
- Professional working proficiency/fluency in English.
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