Office Manager
il y a 11 heures
Hanover Communications Brussels is looking for a highly motivated Office Manager to provide office management and administrative support to a growing team.
**ROLE OVERVIEW**:
Currently a team of 30, Hanover Communications Brussels is part of Hanover Group, an award-winning, multi-national public affairs and corporate communications agency with offices in London, Dublin and the Middle East.
The Office Manager position offers a great opportunity to support a dynamic, engaging team, with the potential to develop a successful career in multi-disciplined office management. The position is suitable for a professional with a minimum of 2 years’ experience within office management and/or team administration and with an understanding of the corporate environment in Brussels.
In return we can offer career progression and professional development, with training opportunities and on-the-job learning. A part-time arrangement could be considered.
**PRIMARY RESPONSIBILITIES**:
- Provide administrative support for the growing team, acting as the link between the Brussels office and London-based Finance, Talent and Marketing teams
- Support the London-based Finance and Talent teams with new starter and leaver information, this includes organising paperwork and updating with team changes, as well as logístical arrangements (e.g., ensure IT equipment and other kit set up for starters)
- Act as liaison with the Finance team on payroll
- Provide support on the organisation of marketing and client events, including logistics and on the day support where necessary
- Support the Brussels office marketing plan with the support of the London-based Marketing team
- Manage the diaries of senior team members
- Produce PowerPoint presentations, agendas and take minutes for internal management meetings and wider team meetings
- Proactively follow-up with the senior management team on their actions from internal meetings
- Format documents for team members using Microsoft Office tools e.g., PowerPoint
- Staff the reception desk, answering the general office phone line and directing calls and enquiries as appropriate
- Book travel for the team
- Manage stationery, coffee and client lunch orders
- Build, maintain and manage successful relationships with suppliers and building management
- Set up meeting rooms and ensure the office is always presentable
- Support the team with social initiatives and organise team-building activities
**SKILLS & EXPERIENCE**:
- Highly organised and outstanding written and verbal communication skills
- Proficiency in spoken and written English, French and ideally Dutch
- Minimum of 2 years’ relevant experience within team administration, office management or operations in a Belgium-based company
- An understanding of and experience working with Belgian HR & employment law is essential
- Prior experience within a professional, corporate environment is essential, experience working in a multi-national organisation strongly preferred
- Prior experience working within a consultancy or agency environment is desired but not essential
- Excellent grasp of Microsoft Office (Outlook, Excel, Word, PowerPoint)
- Experience working as part of a team
- Motivated, dynamic, proactive, flexible, can-do attitude and able to work under pressure with a professional attitude
- An interest/knowledge in advocacy or communications is desired but not essential
Hanover is an equal opportunities employer, committed to encouraging a balanced workforce within our company and the wider industry.
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