General Manager Assistant
Il y a 4 mois
Eurofit offers you the opportunity to join our Group and become a part of our family. You can broaden your experience & further develop your skills, which enables you to grow in functional and personal expertise. Do you want to work local, or are you eager to travel to our European plants?_
- At Eurofit, it's up to you_
Your Mission
As General Manager Assistant & Management Officer, you support our General Manager (~40%). As part of the Group HR Team, you oversee all internal communication needs (~30%) for international cooperation. In addition, you oversee the activities to facilitate the smooth running of our headquarters office with around 25 people (~30%).
Your Responsibilities
- General Manager Assistant (40%)_
- Coordination of Board Events
- Coordination of Internal Events
- Completion of administrative tasks
- Organization and booking of travel arrangements
- Plan and coordinate corporate events, off-site meetings, & conferences
- Completion of a variety of administrative tasks for the company’s CEO
- Manage and prioritize the CEO's calendar, scheduling meetings, appointments, and travel arrangements
- Prepare and edit documents, reports, presentations, and communications for the CEO
- Ensure follow-up on action items from meetings, tracking deadlines and deliverables
- Handle sensitive information with the utmost confidentiality and discretion
- Act as a liaison between the CEO and other executives, employees, clients, and stakeholders
- Facilitate communication and collaboration across departments on behalf of the CEO
- Represent the CEO in internal communications when needed
- Offer solutions and strategies to streamline processes and improve efficiency
- Office Management (30%)_
- Oversee daily office operations to ensure efficiency and productivity
- Manage office supplies inventory and place orders as necessary
- Maintain a clean, organized, and well-functioning office environment
- Handle incoming and outgoing mail, packages, and deliveries
- Manage office files, records, and databases, ensuring accuracy and confidentiality
- Coordinate with vendors for office supplies, equipment maintenance, and services
- Oversee the maintenance of office facilities, ensuring repairs and upgrades are completed as needed
- Prepare and manage the office budget, including tracking expenses and ensuring cost-effective operations
- Conduct regular safety checks and emergency drills
- Greet and assist visitors, ensuring they are welcomed and directed appropriately
- HR - Internal _Communication (30%)_
- You coordinate and publish a bi-monthly Company Newsletter (every two months)
- Implement an internal communication strategy aligned with the organization's goals and culture
- Provide Internal Communication Announcement
- You follow up the projects regarding well-being, social engagement and environment
Your Profile
- You have a bachelor’s degree in communication, management, or similar
- You have practical work experience in an international business environment, automotive / supplier preferred
- You have a social & well-being mindset
- You have a high sense of confidentiality
- You have outstanding organizational, coordination, and planning abilities
- You have excellent communication skills
- You are flexible and solution-oriented
- You have a professional knowledge in MS Office, especially PowerPoint.
- Experience with Canva is a plus
- You have professional knowledge of functionalities of social media platforms and tools
- Employer Branding knowledge preferred
- You have proficient command of English in spoken and written form
- Ability to travel (1 day/month average)
Our Offer
- We’re offering a challenging job in an industry driven by innovation and automation with a chance to prove yourself and build a career in an international and multicultural environment
- We welcome you in a warm, respectful and open culture
- Part-time (50% - 60%) with an indefinite contract
- You’ll receive a salary package in line with the market
- You'll become part of an international and dynamic team with a direct influence on our future success_
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