![IFOAM Organics Europe](https://media.trabajo.org/img/noimg.jpg)
Finance and Office Administration Assistant
Il y a 2 mois
The Administrative Assistant will:
- Organize and manage the office’s day-to-day finance administration;
- Ensure effectiveness and compliance with internal finance procedures and maintain the quality of data management;
- Assist the Financial Consultant;
- Play a crucial role in ensuring that office operations run smoothly and accurately, and that financial records are maintained in compliance with internal procedures.
Find out more in the complete vacancy.
**Finance Administration**:
- Managing financial administration: this involves maintaining accurate document management of financial transactions, including invoices, receipts, and bank statements. The finance assistant may also be responsible for filing and organizing these records - Preparing sales invoices
- Processing payments, including petty cash and bank card management. Ensuring all the proofs of payment are compliant with internal rules, and approved
- Processing travel reimbursement forms and following up with employees to ensure compliance with internal rules
- Reconciling bank and credit card transactions, ensuring that all transactions are supported by the required documents
- Assisting with audits, providing documentation as needed
- Create and update finance spreadsheets, data entry
- Training staff on invoices & VAT, and other financial procedures
- Providing administrative information to DKV (medical insurance provider) and Edenred (lunch voucher provider)
- Liaising with external (finance and HR) providers for all administrative and accountable documents
- Liaising with staff members regarding invoices, travel reimbursements, finance administrative documents, and information
**Office Coordination**:
- Monitoring office supplies and equipment and order replacements (stationary, coffee, tea, etc.)
- Being the person of contact for the service providers (phone, cleaning services, building, handyman, etc.)
- Participating in improving office environment (plants, more environmentally friendly)
- Ensuring the office is clean, and the employees respect the office rules (kitchen, sanitary)
- Scheduling and organising documents for staff weekly, monthly, and quarterly meetings
- Being a responsible person for security and prevention in the office (e.g. fire prevention)
- Being the person of contact for the IT Consultant
- Liaising with staff members regarding hardware (problems encountered, requests for equipment, etc.,)
- Monitoring IT equipment (list of equipment, storage, depreciation list) - Preparing workstations for new staff
- Following up with the softphone system (user access and account)
- Supporting staff members with workstation equipment
- Changing Netgear Disk.
**Salary**: €26,000.00 - €36,000.00 per year
**Benefits**:
- Additional leave
- Company computer
- Eco vouchers
- Food allowance
- Hospitalization insurance
- Travel reimbursement
Schedule:
- Monday to Friday
Supplemental pay types:
- 13th month salary
- Vacation money
Application Question(s):
- Excel proficiency
**Language**:
- English (required)
Work Location: In person
Application Deadline: 09/07/2023
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