Facility and Administration Specialist
Il y a 7 mois
Application Deadline:
- Workplace: Hybrid Position- Location: Aartselaar, BE, 2630- Contract Type: Full-Time- Working Hours: 39- Employment Type: RegularThe role is responsible for the entire **fleet, facility and administration **area. The role supports the Country Director in ensuring ONE Company belonging and to ensure a well-maintained Company.
It demonstrates a high capacity for adaptation and change management while working within a unit and across functional areas with limited supervision.
**40% Fleet**:
- You are responsible for the complete management of the fleet consisting of passenger cars, vans, trucks,....
- You are the first point of contact for insurance and claims and manage the fuel cards, charge cards and OBUs.
- You place the orders with the correct suppliers after having made a thorough price comparison. You also negotiate constructive cooperation where necessary (framework agreements) for fleet and facilities.
- As a fleet manager, you ensure that the processes are organized, further optimized and digitized. You also organize the purchasing, contract management and Belgian tenders of the fleet.
- You think along with the developments in the market at a strategic level, such as electrification and sustainability.
- You monitor budgets and controlling costs. process and verify invoices
- You draw up periodic reports with analyses and proactive advice for fleet and facilities.
- You submit deductions to local HR for reported damages on Company cars outside of coverage of carpolicy.
**50% Administration**:
- You ensure collaboration with all stakeholders to support the Country Director in ensuring ONE GRUNDFOS Company within the area of responsibility.
- Oversee the overall Facilities of the company to ensure efficiency, productivity, and profitability
- Develop and manage the facilities & administration budget, ensuring efficient utilization of resources and adherence to financial targets.
- Identify process bottlenecks and implement process improvement initiatives to enhance operational efficiency and effectiveness.
- Assign tasks to internal teams and assist with schedule management.
- Monitor project progress and handle any issues that arise.
- Develop relationships with external service providers and vendors, including contract negotiations, performance monitoring and ensuring service level agreements are met.
- Issue all appropriate legal paperwork (e.g. contracts and terms of agreement), in coordination with QHSE specialist fleet and facility manager.
- Support the Country Director in dedicated project ie. Relocation or refurbishing and ensuring that all projects are completed on time, within budget and with quality.
- Day to Day operational management of supporting staff within EHS, Local administration/facility (informal leadership). Support Country Director in hiring, evaluating and coaching.
**10% Local IT**
- Be the local IT support for the organization and oversee related local purchases and stock.
**Who are you?**
- You have a _bachelor's or master's degree_ with_ min. 6 years_ of experience.
- Fluent in _English and Dutch,_ with good knowledge of _French_.
- You have the necessary experience in _fleet and facility management and driving projects._
- _Time management and communication skills_, as you'll collaborate with internal teams to deliver results on deadlines.
- _Adapting and Responding to Change_. Collaborative and result-oriented person with the ability work with details whilst keeping a clear view of the big picture.
- Ability to connect, build relationships and work in networks within a large _international matrix organization_.
**What’s in it for you?**
Whether it’s developing leadership skills or advancing your expertise even further, we’ll support you with continuous learning and development opportunities, to help discuss and steer your long-term Grundfos career path. You’ll be welcomed from day one into an inclusive, trusting environment guided by six core values.
In addition, your day-to-day benefits include:
- If you’ll be working from your home office, we’ll make sure you are well equipped with a good workstation. However, you are always welcome to our offices where you can engage, learn, and have fun with colleagues.
- On top of it, flexible working hours and up to 3 days’ additional paid leave for volunteering of your choice.
- Annual bonuses, health insurance, meal vouchers, ecocheques, bike allowance,....
- Access to the modern Grundfos Academy to pursue further both personal and professional development.
- Diverse, inclusive environment with employee-led forums offering colleagues a safe place to connect and share openly.
**Do you want to learn more?**
If this job sounds appealing, please send your resume and cover letter by clicking** “Apply”.**
To dig deeper into the Grundfos universe, follow us on LinkedIn or Youtube, and to get to know some of your future colleagues and why they love working at Grundfos, check out Meet
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