Administrative Assistant ENG
il y a 3 jours
This company is a worlwide professional association of service operators located in Brussel.
Description de la fonction1. Assistance to the Membership Services & Events Department :
- Provide full administrative support including travel arrangements
- Management of the full membership invoicing with BOB 50 commercial tool
- Provide full organisational and administrative support
2. Travel coordinator :
- Plan and manage travel arrangements
- Proceed with accommodation group bookings
- Gather all travel information in a follow up sheet
- Register colleagues to event
- Proceed with visa when appropriate
- Conference material follow-up
- Re-invoicing follow-up when needed
3. Assistance to the Finance Department :
- Provide full administrative support including travel arrangements and expenses reports to the General Counsel
4. Internal meetings :
- Provide full administrative and logistical support to the meeting organizer
- Support the organiser and the participants during the meeting
- Meeting material follow-up (archive any useful documents)
5. Office supplies/stationery :
- Management of stocks and supplies
- Requests quotes and regularly meet with suppliers to get competitive prices
6. Back-up tasks :
- Ensure operational, flexible and efficient back-up tasks when required
7. Office general :
- Check all incoming faxes and post from the letterbox, scan & e-file important documents and distribute to each member of staff
- Ensure that visitors are properly welcomed and that proper control of access to the offices
8. Telephone :
- An excellent telephone manner is essential to the good reputation of the company
9. Cooperation :
- Very close cooperation and communication among the staff
- Strong organisational skills and attention to details
- Flexibility and ability to produce results on time
- Ability to work with figures and documents to produce high quality work
- Highly developed social and communication skills
- Self-starter capable of judging when and how to take initiatives
- Computer literacy (Windows, Word, Excel, Access, Internet)
- Fluency (written and spoken) in English with ability to understand and speak French
- The enterprise proposes you a temporay full time job
- In addition to have the chance to win a good salary, you will have the opportunity to work in a pleasant environment
- Cooperation between colleagues is a fundamental value for this company
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