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Executive Assistant
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Temporary Vacancy: Executive Assistant
Your Role
We are looking for a highly organized and proactive Executive Assistant to provide personal administrative and organizational support to our CFO and other managers within the finance department. In this role, you will play a key part in ensuring the smooth running and execution of business processes and day-to-day operations.
Your Key Responsibilities:
General Administrative and Organizational Support:
- Proactive support in terms of agenda and email management, answering phone calls, and acting as a point of contact for all kinds of questions from internal and external stakeholders.
- Scheduling meetings and business appointments, following up on the practical arrangements.
- Booking travel arrangements (flights, hotels, etc.) and organizing business trips.
- Handling personal administrative tasks such as expense reports and correspondence.
Meeting Preparation and Follow-up:
- Agenda management and ensuring all necessary documentation is available in preparation for meetings.
- Preparing and coordinating reporting and (PowerPoint) presentations, keeping track of action points.
- Finalizing and updating reports and documents on the intranet/SharePoint so that relevant company information is reliably available.
Data and Document Management:
- Maintaining and updating legal, financial, and operational records.
- Tracking absences and business trips.
- Managing document archives for the finance department.
- General Departmental Administration:
- Timely processing of purchase orders (POs) and invoices, and budget follow-ups.
- Coordinating onboarding meetings for new employees.
- Handling administrative tasks related to corporate processes.
Execution of Delegated Tasks by the CFO:
- Managing the company's fleet administration.
- Organizing corporate events and meetings (e.g., Management Conference, shareholder meetings).
Are You the One We're Looking For?
- You have a minimum of 5 years of relevant and stable working experience in a similar role and environment.
- You have a high level of discretion and confidentiality. Professional support of senior managers is your passion.
- You are proactive and a very strong organizer, a multitasker, and well-structured.
- You are autonomous, a self-starter, with a proactive mindset and take initiative where needed.
- Furthermore, you are punctual and precise and have strong administrative skills.
- You have a flexible mindset.
- You are familiar with classic PC tools (Word, Excel, Outlook, PowerPoint) and you have an affinity for new software systems.
- You master (written and spoken) Dutch and the English language exquisitely. Any other European language is an asset.
What's in it for you?
- A Close-Knit Family: Our associates are the beating heart of our company – they bring the flavor to our organization. We cherish each member, prioritizing their well-being and supporting their professional journey. As a global family business, we foster a human-centric approach where everyone feels welcome and valued.
- Valuing You as a Person: We value each of our associates and recognize their unique contributions to team successes. We place great importance on giving our associates the freedom to shape their own professional journey. You will have flexible working hours and the opportunity to work from home 50% of the time. We also invite you to join our sports and wellbeing activities
- Products to Love: We are a team of passionate food enthusiasts. In our mission to shape a tasty future, we strive to create a wide range of food solutions that connect people, cultures, and traditions. You can kickstart your day with a delicious croissant fresh out of the oven and enjoy tasty food in our company restaurant. In our cozy coffee corners, you will find healthy fruit baskets to enjoy your break to the fullest.
- Easy to Reach: Our HQ is located close to a bus stop and highway exits. Want to come by bike? Lease a bike with us
- A chance to gain valuable experience within a stable and leading food company
This ies a leading company within the food infustry.
