Office Manager
il y a 1 semaine
For our Brussels office, we are looking for an Office Manager for three days a week (Monday, Tuesday, and Thursday) who will be responsible for the smooth running of our office. You ensure that our fantastic office is in top shape so that our colleagues and guests love being there.
We are looking for someone who lights up at the thought of being the organizational and social glue that holds everything together. Someone who gets restless when things go as planned. Who loves multitasking and approaches everything with a big smile and a strong sense of service. In short: you are indispensable
**What you will do**
A selection of the tasks you'll be responsible for:
- Ensure that our office is always tidy and well-kept, encouraging colleagues to contribute and taking initiative yourself.
- Act as the point of contact for mail, plant care, flowers, cleaning, security, and other suppliers.
- Make sure any office defects are resolved.
- Ensure that, with the team's help, our kitchen is always neat. Thanks to you, the (fridge) cabinets are always stocked, the coffee machine is clean, and the dishwasher is empty.
- You are in charge of ordering office supplies and kitchen stock.
- Handle financial administration (purchase orders, invoices) related to office orders.
- Provide an unforgettable welcome to our guests, serving as the face of our company.
- Order catering for events and our weekly Thursday lunch meeting.
- Act as the social heart of the organization, bringing warmth and a listening ear.
- Help organize team events and corporate gifts.
**Who you are**
We want to strengthen our team with someone who loves working with others, bursting with energy and initiative.
- At least 3 years of experience as an office manager, host, hospitality, or event professional. Preferably in the media or entertainment sector.
- An enthusiastic organizer who thrives on coordinating and arranging things.
- You have an infectious, upbeat, and energetic personality.
- Hospitality is in your DNA; you enjoy making colleagues and guests feel at home in our office.
- You are a social butterfly and an excellent communicator, even in stressful situations.
- You are an organizational talent and a natural multitasker.
- You are determined and don't let obstacles get in your way; your motto is: where there's a will, there's a way.
- You work carefully, in a structured manner, and have an eye for detail.
- You are reliable, proactive, and a self-starter.
- You are not afraid to roll up your sleeves.
- Proficient in English and sufficient level of Dutch and French, both spoken and written.
**What we offer**
You will join a team of passionate colleagues and get the opportunity to work at one of the largest international music companies. In addition to a competitive benefits package, an international network, plenty of opportunities for personal development, and musical perks such as events, festivals, and concerts, we offer a dynamic and inspiring work environment.
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