Exam and Administration Coordinator

**Exam and Administration Coordinator**
**Full time**

**EUSEM - Antwerp, Belgium**

**The Organisation**

European Society for Emergency Medicine (EUSEM) is a non for profit organisation of national member societies and individual members. We promote research and education and the recognition of Emergency Medicine across Europe. Our remit is medical dispatch, prehospital, emergency departments and disaster medicine. Our members are doctors, nurses, and paramedics coming from over 80 countries around the world. We organize various education and training courses (online and onsite), an annual congress as well as the European Board Examination. We also conduct clinical research to improve the standard of care in emergency medicine.

We are looking for an Exam and Administration Coordinator, who will support the activities in relation to the European Board Examination in Emergency Medicine and support EUSEM in its other activities.

The European Board Examination in Emergency Medicine (EBEEM) is conducted under the partnership of EUSEM and UEMS (European Union of Medical Specialists) Section and Board of
Europe. The examination assesses the knowledge, skills and behaviours necessary for the clinical practice of Emergency Medicine as defined by the European training requirement which includes the

**Key responsibilities**:
The Exam and Administration Coordinator reports directly to the CEO on all matters relating to the
European Board Examination in Emergency Medicine (EBEEM) and EUSEM activities. The Exam and
Exam standard operating procedures. Key responsibilities by area are listed below, though this is not an exhaustive list.

Administration of EMERGE
- Supporting the Chairs of the Emergency Medicine Examination Reference Group for Europe

(EMERGE), on all matters relating to EBEEM as well as the EMERGE group.
- Managing, arranging and attending various EMERGE working group meetings around Europe as required.
- Liaising with national societies and educational institutions.
- Making travel arrangements for group members to attend EMERGE meetings.
- Writing and distributing meeting minutes.
- Developing and managing annual timelines and action plans and delegating EMERGE responsibilities as required.

Recruiting examiners and organising examiner training
- Under the guidance of EMERGE chairs, recruiting examiners from the EM specialty in Europe.
- Maintaining an examiner database.
- Ensuring examiners have up to date qualifications and meet examiner criteria.
- Organising online examiner training workshop.
- Creating training materials for examiners.
- Assisting with examiner assessments.
- Gathering, collating and disseminating feedback from events.
- Developing and maintaining quality assurance procedures for examiner training.
- Developing and managing the applicant database.

Examination Part A
- Follow up on examiners for writing questions.
- Set up the exam on a exam specific online platform.

Examination Part B:

- Support Examiners responsible for specific clinical scenarios.
- Devising rotation schemes for the 3-day exam.
- Create, prepare and distribute certificates and awards as appropriate.

Organising the annual graduation ceremony

EUSEM Congress.
- Managing strict timeline and preparation for rehearsal and actual ceremony.

Marketing and publicity
- Creating and distributing promotional material.
- Continually revise and manage all content for the EBEEM website and other social media platforms.
- Answering all general queries about the examination process.

Support for EUSEM activities
- Managing the EUSEM membership: communication, registration and administration.
- Liaising with National societies.
- Supporting marketing and communication.
- Supporting educational activities: organising webinars, set up and coordination of registration for educational activities.
- Organising participation at partner congress exhibitions: preparing material, liaising with freight forwarders.
- General administration of the office: organising meetings for sections and committees, booking travel and accommodation for board and committee members, following up on enquires.

**Who are you?**
- You have a Bachelor degree preferably in a scientific/health related field.
- You are a highly organized and enthusiastic team player.
- Very detailed minded and thorough.
- You are a fast learner and adaptable depending on the task.
- You are able to deliver under pressure and to tight deadlines.
- You have excellent administrative and logístical coordinating skills.
- Excellent knowledge of oral and written English.
- Strong knowledge of MS Office including Excel and comfortable with numerical and written data.
- Have the ability to use sound judgement, initiative, tact and diplomacy when handling challenging situations.

**Nice to have**:

- Working knowledge of a medical society/association.
- Experience working closely with key opinion leaders in the medical sector.
- Working knowledge or medical exams.
- Experience wi