Principal Assistant

Spektrum have a wide range of exciting opportunities in several global locations.

We are always looking to add great new talent to our team and look forward to hearing from you.

**Who we are supporting**

The NATO Communication and Information Agency (NCIA) is responsible for providing secure and effective communications and information technology (IT) services to NATO's member countries and its partners. The agency was established in 2012 and is headquartered in Brussels, Belgium.

The NCIA provides a wide range of services, including:

- Cyber Security: The NCIA provides advanced cybersecurity solutions to protect NATO's communication networks and information systems against cyber threats.
- Command and Control Systems: The NCIA develops and maintains the systems used by NATO's military commanders to plan and execute operations.
- Satellite Communications: The NCIA provides satellite communications services to enable secure and reliable communications between NATO forces.
- Electronic Warfare: The NCIA provides electronic warfare services to support NATO's mission to detect, deny, and defeat threats to its communication networks.

Overall, the NCIA plays a critical role in ensuring the security and effectiveness of NATO's communication and information technology capabilities.

**The program**

**Assistance and Advisory Service (AAS)**

The NATO Communications and Information Agency (NCI Agency) is NATO's principal C3 capability deliverer and CIS service provider. It provides, maintains and defends the NATO enterprise-wide information technology infrastructure to enable Allies to consult together under Article IV, and, when required, stand together in the face of attack under Article V.

To provide these critical services, in the modern evolving dynamic environment the NCI Agency needs to build and maintain high performance-engaged workforce. The NCI Agency workforce strategically consists of three major categorise's: NATO International Civilians (NIC)'s, Military (Mil), and Interim Workforce Consultants (IWC)'s. The IWCs are a critical part of the overall NCI Agency workforce and make up approximately 15 percent of the total workforce.

**Role ID -** **C004332**

**Role Background**

The Principal Assistant to CTO executives and business portfolio is responsible for the direct support to the CTO Executives on the execution, planning and reporting of their activities. The role entails all the required administrative support to the CTO executives by managing schedules, coordinating correspondence, organizing meetings, maintaining records and acting as a liaison between departments.

**Role Duties and Responsibilities**
- Act as a first point of contact to the Executive Lead of CTO projects and managing a wide range of challenging Administration issues with the upmost integrity, diplomacy and tact;
- Manages time and diary for individual senior managers and leadership teams for all project related activities.
- Handles sensitive, confidential information.
- Ensures managers have the information and resources needed to support ongoing processes and changes in processes.
- Organizes and coordinates large meetings and conferences.
- Contributes to office and project administration improvements and best practices.
- Consults on a full spectrum of enterprise office and project administration activities.

**Essential Skills, Experience and Certifications**
- Extensive professional experience supporting Executive Management, providing high-level administrative and operational support in dynamic, fast-paced environments.
- Training and User experience on MS Office tools;
- Proven expertise in SharePoint, including content management, permission settings, and collaboration features, ensuring streamlined document sharing and team coordination.
- Skilled in minute-taking, with a demonstrated ability to transcribe meeting discussions accurately and efficiently.
- Strong background in coordinating meetings and corporate events, including scheduling, logistics management, and stakeholder communication.
- Experienced in document management, including drafting, reviewing, and coordinating the full document lifecycle to maintain accuracy and compliance.
- Proven experience in working independently with mínimal supervision in a fast-paced working environment.

**Working Location**
- Brussels, Belgium

**Working Policy**
- On-site

**Travel**
- Some travel to other NATO sites may be required

**Security Clearance**
- Valid National or NATO Secret personal security clearance

We never know what new opportunities might be just over the horizon. If this opportunity isn't for you please feel free to send us your resume anyway and be the first to know if something suitable for your skills and experience comes up.