Office Manager

**We are looking for a full-time Office Manager**

Are you passionate about actively being around a team implementing new personalised cancer treatments, alongside accomplished biotech experts? Are you looking for a new challenge to test and grow your skills?

**Who are we?**
myNEO is a young Belgian biotech company in Ghent, focused on designing personalised cancer treatments for patients. We have developed a platform with promising good results, and are persuing further clinical studies.

The hands-on approach of a disruptive scale-up company is omni-present, and every employee is directly involved in substantial decision making. The company’s offices are in Ghent (UZ-Ghelamco area). We want to ensure we can enjoy a healthy joyful work environment where everyone is comfortable, and embrace a flexible balance of busy working periods with relaxing team events.

**What does the job entail?**
As myNEO’s Office Manager you will:

- Directly work together with the CEO on a wide variety of tasks, including administrative assistance:

- Being involved in the progress of the company’s different activities, and willing to steadily grow and train in those areas (marketing, finance, recruitment, HR, team-spirit and potential counseling)
- Facilitate company board meetings: logistics, administration, etc.
- Prepare and engage in performance reviews led by the company management with the various team members
- Manage agenda’s, initiate, and schedule calendar requests, etc.
- Annotate, scan, and archive documents, maintain and send Excel lists, etc.
- Work with the team and deliver support to a variety of profiles, working together on their daily administrative tasks to ensure a comfortable work environment. Be a spokesperson that proactively highlights and resolves potential issues to management that you observe within the team.
- Help organize team / group activities to ensure that we don’t forget to enjoy our well-deserved time-off
- Oversee the company finances & payroll
- Prepare invoices, make payments, upload documents for accountant, interact with accountant, prepare financial documentation, etc.
- Maintain employee records, holiday tracking, initiate salary payments, etc.
- Be responsible for all-round office management, encompassing:

- Communication with landlords, reception, general contacts with suppliers, receiving shipments / parcels, post, received registered mail, etc.
- Ordering office material, marketing material, kitchen material / stock, etc.
- Facilitate with marketing and travel logistics:

- Conference registration, purchase / rental of equipment for stand, contact with conference contractors, material shipping, etc.
- Booking of flights, hotels, transport, etc.
- Drafting and proof-reading of a limited number of documents based on templates (NDA's, standard contracts, employment contracts,...), requesting administrative / standard information in documents, initiating and supervising signature sessions, etc.
- Aid in the creation of marketing material, maintain public relations, and execute digital marketing strategy (company website, LinkedIn, etc.).

**What are we looking for?**
We are looking for a full-time colleague to join our team with the following profile:

- You have relevant working experience (executive / administrative assistant, office manager, etc.); communications management / digital communication skills are a plus
- You have at least an interest into the life science sector.
- You have at least a bachelor’s degree.
- You have an accurate, reliable and independent way of working
- You are an easy communicator and enjoy working in a team.
- You are fluent in both Dutch and English; French is a plus

We offer a competitive salary, generous benefits package & flexible working hours, as well as a chance to grow with our team & company from day1.