Executive / Personal Assistant
il y a 22 heures
Freshfields Bruckhaus Deringer LLP is one of the leading international law firms, with a total staff of approximately 6,000 people, working across 29 offices in 17 countries. We provide a comprehensive worldwide service to national and multinational corporations, financial institutions and governments.
With a team of over 180 people working in the Brussels office and 20 different nationalities, we offer a truly international working environment.
Key Tasks
- Acting as a personal assistant to a partner and/or a number of lawyers, including diary management, handling of correspondence both internally and externally, preparing presentations, answering phone calls and taking messages.
- Organising, co-ordinating and arranging meetings for clients and lawyers by sending out meeting requests, liaising with parties involved and coping with ad hoc client and networking events such as breakfast/lunch meetings; conferences etc.
- Administration of all files (paper and electronic). Ensuring that all internal and external correspondence, original documents and notes are filed.
- Billing: assist in production of invoices, this includes various tasks; collating information, checking drafts, liasing with partner, associates and billing team to ensure the invoices are dispatched correctly and on time, using 3E and Intapp systems.
- Other tasks: Providing ad hoc assistance to visiting partners/senior associates when required; updating client contacts, client lists and other mailing lists using internal global systems; occasional exterior missions (to agencies, clients,).
- The above list of key tasks is indicative and non-exhaustive, and an assistant may have more or less tasks to handle at any given time.
Specific job requirements
Experience
- Ideally 5 years of experience in a similar function.
Knowledge
- Languages: Excellent command of French or Dutch (equivalent to native), with full English proficiency and good working knowledge in the other national language.
- IT literate: MS Office (especially Word and Excel).
- Formal secretarial qualification is an asset.
Additional qualities/skills
- Team player, able to build good working relationships with colleagues.
- Ability and drive to show initiative, and not merely take instructions.
- Must always have a mature attitude and be able to adhere to confidentiality practices, as you will deal at times with sensitive and confidential information.
- Self-learner, reliable, flexible, job conscious and helpful.
- Good communication skills, ability to deal with people at all levels.
- Positive, pro-active, professional attitude, able to remain calm under pressure and able to work to tight deadlines.
- Ability to prioritise and use initiative.
- Good organisational skills and attention to detail.
- Good presentation skills and self-confident.
- Sense of humour.
-
Executive Assistant
il y a 6 jours
Brussels, Belgique EXCEL CAREERS Temps pleinLooking for a new exciting Administrative support role? We have a job for you! Excel Careers and Excel Interim provide multilingual administrative support staff to companies across all sectors, specializing in profiles such as Receptionists, Management Assistants, Executive / Personal Assistants, HR Assistants, Sales & Marketing Assistants, Office Managers,...
-
Personal Assistant
il y a 2 semaines
Brussels, Belgique EXCEL CAREERS Temps pleinWe are currently recruiting a Personal Assistant for one of our clients, a law firm based in Brussels. Assist senior executive with diary management, correspondence, presentations, phone calls, and messages Manage complex international travel arrangements, including flights, hotels, client meetings, and expense tracking Organize and coordinate meetings,...
-
Personal Assistant
il y a 2 semaines
Brussels, Belgique EXCEL CAREERS Temps pleinWe are currently recruiting a Personal Assistant for one of our clients, a law firm based in Brussels. Assist senior executive with diary management, correspondence, presentations, phone calls, and messages Manage complex international travel arrangements, including flights, hotels, client meetings, and expense tracking Organize and coordinate meetings,...
-
Executive Assistant
il y a 6 jours
Brussels, Belgique EXCEL CAREERS Temps pleinLooking for a new exciting Administrative support role? We have a job for you! Excel Careers and Excel Interim provide multilingual administrative support staff to companies across all sectors, specializing in profiles such as Receptionists, Management Assistants, Executive / Personal Assistants, HR Assistants, Sales & Marketing Assistants, Office Managers,...
-
Executive Assistant
il y a 3 jours
Brussels, Belgique WhatJobs Temps pleinLooking for a new exciting Administrative support role? We have a job for you! Excel Careers and Excel Interim provide multilingual administrative support staff to companies across all sectors, specializing in profiles such as Receptionists, Management Assistants, Executive / Personal Assistants, HR Assistants, Sales & Marketing Assistants, Office Managers,...
-
Executive Secretary/personal Assistant
il y a 22 heures
Brussels, Belgique Robert Half Temps pleinRobert Half is momenteel op zoek naar een drietalige Executive Assistant (M/V/X) voor een bedrijf gespecialiseerd in de juridische sector. Dit bedrijf is gevestigd in het centrum van Brussel. De verantwoordelijkheden voor deze functie als Executive Assistant zijn: - Agendabeheer, plannen en organiseren van vergaderingen; - Vergaderingen en...
-
Personal Assistant
il y a 2 semaines
Brussels, Belgique EXCEL CAREERS Temps pleinWe are currently recruiting a Personal Assistant for one of our clients, a law firm based in Brussels. Assist senior executive with diary management, correspondence, presentations, phone calls, and messages Manage complex international travel arrangements, including flights, hotels, client meetings, and expense tracking Organize and coordinate meetings,...
-
Personal Assistant
il y a 2 semaines
Brussels, Belgique CareerWallet Temps pleinWe are currently recruiting a Personal Assistant for one of our clients, a law firm based in Brussels. Assist senior executive with diary management, correspondence, presentations, phone calls, and messages Manage complex international travel arrangements, including flights, hotels, client meetings, and expense tracking Organize and coordinate meetings,...
-
Executive Assistant
il y a 6 jours
Brussels, Belgique CareerWallet Temps pleinLooking for a new exciting Administrative support role? We have a job for you! Excel Careers and Excel Interim provide multilingual administrative support staff to companies across all sectors, specializing in profiles such as Receptionists, Management Assistants, Executive / Personal Assistants, HR Assistants, Sales & Marketing Assistants, Office Managers,...
-
Executive Assistant
il y a 6 jours
Brussels, Belgique EXCEL CAREERS Temps pleinLooking for a new exciting Administrative support role? We have a job for you! Excel Careers and Excel Interim provide multilingual administrative support staff to companies across all sectors, specializing in profiles such as Receptionists, Management Assistants, Executive / Personal Assistants, HR Assistants, Sales & Marketing Assistants, Office Managers,...
