Tqm Administrative Assistant

**Company**: **Our Values** - Growth & happiness for our employees and colleagues - Inspiration & trust for our customers - A sustainable environment for the future **Aisin Group Way** - Be proactive, make changes (take on challenges, move fast, be enthusiastic) - Make people grow, make them dream - Move forward, build the future (optimize actions and have the courage to change, keep up with the latest developments, make sure our actions help the local community and the environment) - Safety, health and quality supremacy as a foundation **Function**: **Your mission** At our Braine-l'Alleud or Baudour site, you will join the Total Quality Management team, which is mainly responsible for ensuring certification to standards (IAT16949, ISO14001, TISAX, CCC, etc.), maintaining the Quality-Environment-Information Security Management System, carrying out continuous improvement projects and promoting quality in order to ensure that certifications are maintained and customers are satisfied. **What will you work on?** Your role is to: - Draft, format, encode and archive documents relating to TQM activities and, more generally, to the documentation system; - Carry out administrative tasks relating to activities (indicators, RINGI, PR, GRN, monitoring and ordering standards, etc.); - Organise business trips for team members; - Coordinate the SIMP ideas box system (draw, selection, communication of rewards, promotion, etc.); - Maintain and contribute to the development of the quality system databases and reminders to users; - Ensure that new employees are made aware of the quality/environment/information security system ("induction"), by developing or improving e-learning modules, among other things; - Maintain and develop the TQM SharePoint site; - Organise, support and report on meetings; - Organise small events related to the team's activities (external audits, conventions, celebrations, etc.); - Contribute to the improvement of the quality/environment/information security system and to the preparation of audits by collecting and analysing relevant data, contacting key people and training staff in the tools of this system. **Profile**: **MUST HAVE** - You have a bachelor's degree in executive secretarial work - You are fluent in French and have a good command of written and spoken English. - You have an excellent knowledge of MS Office (Word, Excel, Power Point, Visio). - You will be rigorous, methodical and precise, with good analytical and communication skills. - You are able to organise your work independently and have a good sense of priorities. - You have good coordination skills. You will have experience of organising the logistics of small events. - You are able to work alone or as part of a team. - You would be able to give information sessions/short courses to a group of people. You are comfortable speaking in public. - You are willing to travel occasionally to our other site in Belgium (Braine-l’Alleud or Baudour) (maximum 1 visit per month). **NICE TO HAVE** - Experience in an administrative role, ideally in a quality department - You have an interest in and experience of creating or improving IT tools (e.g. SharePoint, quality or document management software, etc.). **Offer**: **We offer** - A diversified function combining technical, relational and organizational aspects, with remarkable products & business perspectives in continuous evolution - Flexible working hours and a permanent contract; - a friendly team atmosphere based on mutual respect, trust and support; - the opportunity to join a company in a cutting-edge, fast-growing international sector; - an attractive salary package, including fringe benefits; - Flexible schedule with 2 days of homeworking - Extralegal and company holidays - Sports & family events for our employees and their family - Passion for automotive, advanced technologies and Innovation - Open, multicultural and international environment with convenient access to Braine - L’Alleud (south of Brussels) - Skills development and continuous training - Good working atmosphere