Project Assistant

il y a 2 jours

Brainel'Alleud, Belgique Vector Synergy Temps plein

**Location**: Braine-l'Alleud, Belgium **Security Clearance**: NATO Secret **Reference No**: C003521 / Braine-l'Alleud **Skills, knowledge, experience required**: - Excellent general education at least to higher secondary level; - At least 3 years' of professional experience of administrative and organisational duties; - Knowledge of, and experience in budget and financial management; - Proficiency in document management (workflow, quality control, and distribution; - Familiarity with various software packages, in particular the Microsoft Office suite (Word, Excel, Outlook, PowerPoint, and SharePoint) or similar; - Strong written and oral communication skills, including the ability to edit documents; - Strong interpersonal skills, resilience, flexibility, drive for teamwork and capacity to work under pressure; - Full proficiency in English. **Duties/role**: - Assisting the Change Coordinator during the Approved Service Interruptions process. Creating and maintaining a database of Services delivered (for example, phone extensions number) per customer; - Actively managing services obsolescence, including customer engagement; - Tracking SLAs and SSPs; - Extracting simple Excel reports from EBA or from ITSM; - Updating the Balanced Scorecard with the metrics extracted from EBA, ServiceNow, and ITSM; - Reporting on services utilization; - Preparing Monthly Business Reviews; - Creating Purchasing Requests (PRs) in EBA; - Monitoring the process to transform a PR into a Purchasing Order (PO); - Updating the Contract Registry as soon as a PR or a PO is issued; - Creating the monthly receipts in EBA for IWCs (Interim Workforce Capacity); - Creating receipts in EBA for hardware, software, and services purchases; - Liaising with the Acquisition/ECAM/Warehouse stakeholders for receiving hardware and software licenses; - Performing recurring "Quality Checks" on the ServiceNow Plans, using a predefined Quality Checklist; - Tracking Timesheet submissions and overseeing them; - Liaising with the Project Managers for allocating proper funding. VECTOR SYNERGY sp. z o.o., ul. Marcelińska 90, 60-324 Poznań, NIP PL7811857270, REGON 301575740, KRS: 0000369575 Rejestr Przedsiębiorców KRS prowadzony przez Sąd Rejonowy Poznań - Nowe Miasto i Wilda w Poznaniu, VIII Wydział Gospodarczy KRS,

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    il y a 2 semaines

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    il y a 2 semaines

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    il y a 2 jours

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