Administration and Logistics Internship

**ENAR is recruiting for a vocational training**:
**an intern Administration and logistics**

The European Network Against Racism (ENAR aisbl) is the leading voice of the pan-European anti-racist movement. We are advocates for racial equality across Europe and play a leading role in facilitating cooperation among civil society anti-racism actors.

Our mission: we work to build an inclusive society that achieves equality, equity, as well as solidarity and well-being for all. To achieve this, ENAR specifically works to combat racism and discrimination based on colour, ethnicity, national origin, nationality, religion, culture, language or legal status. We envision a vibrant and inclusive society and economy that embrace equality and diversity and the benefits of a racism-free Europe. Our team is located in Brussels, but you would be working together with our 170+ member organisations based all over Europe.

To achieve our work, we rely on an effective administrative support and logistics team. That’s why we need someone who has a keen eye for spotting the gaps and coming up with solutions to resolve them. ENAR seeks to offer an exciting vocational training opportunity to support this work. You will get hands-on opportunities to improve your skills as receptionist, secretarial, administrative, organizational and logístical do-it-all. You will also be invited to participate in various meetings (for ex. the weekly team meetings and ENAR’s General Assembly). As ENAR is a pan-European organisation, some of your meetings may even include travel abroad.

A vocational training at ENAR offers you an opportunity to gain hands-on experience of the different aspects of working in an international NGO for equality. This specific internship/training (6 months starting mid-January and ending mid-July) is based on a vocational training agreement (CIP) and thus remunerated in conformity with Belgian legal prescriptions.

As an intern, you will be compensated € 1250 euros gross for a full-time or 38 hours a week commitment. You will be based at the ENAR aisbl office in Brussels but with flexibility to work from home certain days of the week.

This specific internship contributes to the administration and logistics of the organisation. You will be a full member of our Administration, Finance and Operations team led by our Director General. You work in cooperation and under supervision of the Senior Administrator and the Finance & HR Coordinator who will be your day-to-day reporting line.

In agreement with the Intern, the goals and tasks will look as follows:
To improve your receptionist skills
- Reception of members, guests, visitors, service suppliers, etc.
- Handling of incoming and outgoing post and invoices
- Copying and scanning invoices and other documents
- Preparing mailings to the members and other stakeholders
- Going to the post office for registered post and post outgoing mail
- Managing the switchboard and answering incoming calls

To improve your secretarial and administrative skills
- Booking travel tickets and accommodation
- Searching for meeting venue offers
- Making office purchases and ensuring appropriate availability of office supplies
- Preparing the agenda for the weekly ENAR staff meeting
- Supporting minutes taking during the weekly ENAR staff meeting
- Checking expense claims and required proofs
- Scanning and saving invoices
- Supports the Finance & HR Coordinator during audits

To improve your organisational and logístical skills
- Supports logistics related to internal meetings (set up meeting room, arrange coffee break and food orders, set up beamer, etc. )
- Supports logistics related to external meetings (as above)
- Supports the kitchen and garbage tasks
- Sending, when appropriate, invitations & following up on registration of participants
- Preparing participant badges, table cards, lists
- Following up after the meeting with the available evaluation and expense claim forms
- Assessing the logístical aspects of meetings with colleagues
- Help with the office management

Personal requirements
- Secondary school diploma or relevant or equivalent experience
- Has basic administration and computer skills: MS Office suite (Excel, Word, Outlook, and Teams)
- Has basic skills using social media platforms: LinkedIn, Facebook, Instagram, Twitter, and Signal
- Able to speak and write in English, additional languages such as French and Dutch are a distinct advantage
- Demonstrates an interest in administration, event logistics, and executive assistance
- Demonstrates a commitment and/or keen interest in fighting racism and discrimination
- Open-minded and respectful: able to work with a diverse group of people judgement free
- Demonstrates an ability to be a team player: able to work in a team, to communicate efficiently and timely and to support each other
- Demonstrates good diplomatic skills: able to deal with sensitive and/or confidential issues
- Is able to remain zen, friendly and patien