Office Manager

We are currently looking for an Office manager.

Qaelum NV is a fast-growing medical software solutions provider caring about patient safety and quality improvement in medical imaging environments. Started as a startup of the University Hospitals of Leuven, Belgium, it is now the preferred choice for major institutions all over the globe. We believe it is our mission to help all stakeholders, no matter what level they are at, so as creating patient safe and optimized healthcare environments. Have a look at our website and learn more about our products and enterprise.

To support our growth and to strengthen our team we are currently looking for **an office manager**.

**Responsibilities**:
You are responsible for facilitating the efficient functioning of our office through a varied range of administrative, clerical and quality accreditation tasks. You are also responsible for the organization of our presence on conferences. Your tasks consist of:

- Provide administrative support for our growing company
- Meeting room preparation for management and board of directors meetings
- Contact for internal employee questions
- Manage office supplies and purchasing of goods and services for the company
- Organizing staff events (e.g. anniversary celebrations, company news & updates) and provide support on the organisation of marketing and client events, including logistics and on the day support where necessary in collaboration with the other teams (HR and marketing)
- Supporting the onboarding and training of staff
- Support the QARA (Quality And Regulatory Affairs) team with administrative tasks
- Book the transport and accommodation for staff members

What we expect from you
- Strong organizational skills, attention to details, accuracy and thoroughness
- Outstanding written and verbal communication skills
- Excellent time management skills and proactive approach to tasks and responsibilities.
- Ability to maintain an overview even with higher workloads.
- Discretion and confidentiality in all handlings
- Highly organised and outstanding written and verbal communication skills
- Minimum of 2 years’ relevant experience within office management, event management or operations
- Motivated, dynamic, proactive, flexible, can-do attitude and able to work under pressure with a professional attitude
- Full proficiency in MS Office
- Discretion and confidentiality in all handlings

You communicate fluently in Dutch and English (French, German, Spanish or other languages are a great asset) and love to learn and improve. What does it for us, is your drive and your intrinsic will to take initiative. We encourage a diverse environment where people are motivated to learn and to grow with the company. We hire people based on their skills and merit no matter their gender, age, location or background.

How we support you

We provide an internationally oriented working atmosphere in which a team of professionals is dedicated to improving quality in medical imaging environments. Together we build on the next quality improvements in healthcare. You will enjoy the freedom and responsibilities that a young fast-growing company like ours can bring to the table. As we also attach great importance to a sound work-life balance and life-long learning, we provide flexible working hours, the opportunity to work partially from home and every opportunity to take part in additional training courses in-house or elsewhere. Next to this you can count on a comprehensive and market conform remuneration package including extra-legal benefits. We offer a full-time permanent position.

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