Cfcv 2025-03 Human Resources Intern

IOM is committed to ensuring a workplace where all employees can thrive professionally, while working towards harnessing the full potential of migration. Read more about IOM's workplace culture at IOM workplace culture | International Organization for Migration.

The Internship Programme aims at attracting talented students and graduates who have a specific interest in, or whose studies have covered, areas relevant to IOM programmes and activities. Interns must be between 20 and 36 years old and should have less than two years of relevant working experience.

In general, the Internship Programme aims at attracting talented students and graduates who:
a) have a specific interest in, or whose studies have covered, areas relevant to IOM programmes and activities;

b) are holding a scholarship for internship placements in international organizations;

c) are either enrolled in the final academic year of a first university degree programme (minimum Bachelor’s level or equivalent) or have graduated in the last 12 months;

d) are between 20 and 36 years of age.

Context

The IOM Country Office for Belgium & Luxembourg is implementing projects in migration related areas such as migration and development, migrant protection and assistance, labour migration, integration, counter-trafficking, vulnerable migrant groups and unaccompanied migrant children.

RESPONSIBILITIES
Provide administrative support by ensuring the smooth execution of Human Resources processes. The tasks include, but are not limited to, supporting in:

- Contract Management: Updating trackers and HR databases, monitoring contract expirations in line with notice periods, and ensuring timely follow-ups;
- Time Management: Recording and tracking staff absences to ensure accurate records;
- Staff Training & Development: Maintaining mandatory training trackers and following up with staff to ensure compliance;
- Event & Meeting Coordination: Assisting in the organization of HR-related meetings, training sessions, and events;
- Personnel Administration: Ensuring proper and systematic filing of personnel and administrative records in accordance with established standards.

Learning Objectives

QUALIFICATIONS
Education
- Required field of study: Human Resources, Business Administration, Social Sciences, Economic Studies, or a related field from an accredited academic institution.
- Be enrolled in the final academic year of a first university degree programme (minimum Bachelor’s level or equivalent);
- Be enrolled in a graduate school programme (second university degree or equivalent, or higher); or
- Have graduated with a university degree and, if selected, must commence the internship within one year of graduation.

Experience & Skills
- Strong administrative and organizational skills;
- Strong attention to detail, with the ability to maintain confidentiality and adhere to privacy standards;
- Ability to quickly learn new tasks and efficiently generate relevant information;
- Previous volunteer or internship experience in an international organization, governmental institution, or NGO is considered an advantage;
- Proficiency in Microsoft Office tools and the ability to quickly adapt to HR systems.
- Proven interest in developing a career in Human Resources management or Administration.
- Previous volunteer or internship in an administrative role will be considered an advantage.

Languages
- Fluency in English is required.

IOM’s official languages are English, French and Spanish.

Proficiency of language(s) required will be specifically evaluated during the selection process, which may include written and/or oral assessments.

Other

The start of the internship position is based upon availability of funding for the position.

**Required Competencies**

IOM’s competency framework can be found at this link. Competencies will be assessed during the selection process.

Values - all IOM staff members must abide by and demonstrate these three values:

- Inclusion and respect for diversity: Respects and promotes individual and cultural differences. Encourages diversity and inclusion.
- Integrity and transparency: Maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.
- Professionalism: Demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.
- Courage: Demonstrates willingness to take a stand on issues of importance.
- Empathy: Shows compassion for others, makes people feel safe, respected and fairly treated.

Core Competencies - behavioural indicators
- Teamwork: Develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.
- Delivering results: Produces and delivers quality results in a service-oriented and timely manner. Is action oriented and committed to achieving agreed outcomes.
- Managing and sharing knowledge: Continuously seeks to learn, share kn