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Job descriptionRoleThe HR Assistant supports the Human Resources team in administrative and operational tasks related to employee management and HR processes. He/she is responsible for managing personnel files, monitoring absences and leave, administering benefits and coordinating induction activities. He/she will also provide support for the payroll process, collecting and checking variable elements and carrying out administrative follow-up. In addition, the HR Assistant is responsible for managing the company's fleet of vehicles, ensuring their proper use and maintenance. He/she plays a crucial role in maintaining compliance, ensuring smooth internal communications and supporting employees in their administrative tasks.Duties and responsibilitiesPersonnel administration :- Prepare and manage administrative documents (contracts, amendments, certificates, etc),- Keep personnel files and HR databases up to date,- Ensuring that information complies with internal policies and legal regulations,- Answering employees' questions on internal policies, leave and administrative processes.Leave and absence monitoring:- Managing and monitoring requests for leave, absences and sick leave,- Updating leave monitoring reports and alerting the Chief Human Resources Officer to any anomalies.Recruitment and integration of new employees:- Managing and monitoring the administrative stages of the recruitment process, downstream of the input from recruiters and accounts,- Prepare the induction of new employees, ensuring that they have all the necessary materials and information about their role and the organisation.Payroll administration and support:- Collecting and checking variable payroll items (overtime, bonuses, absences, etc.) and processing them in collaboration with the payroll officer),- Assisting the HR team with pre-payroll checks and ensuring that items are correctly integrated into the payroll software,- Answering employees' questions about payslips and deductions.Vehicle fleet management:- Ensuring the administrative management of the company's vehicle fleet (insurance, registration, maintenance),- Monitor vehicle allocations and returns, updating the user database and payroll software,- Coordinating regular maintenance and repairs where necessary,- Monitoring and checking vehicle-related costs (fuel, tolls, etc.), ensuring that they are used correctly.Performance management support and training:- Help prepare annual appraisals and consolidate results,- Participate in the organisation of training sessions and their logistics (booking with service providers, etc.).ProfileTechnical skills- Good command of office automation tools (MS Office) and HR and payroll software,- Basic knowledge of payroll management and social regulations,- Administrative document management and filing skills,- Fluency in French (CEFR: C1), English (CEFR: B2), any additional language is an asset.Soft skills- Organised and rigorous in managing files and priorities,- Excellent interpersonal and listening skills,- Discretion and respect for confidentiality,- Proactivity, adaptability and ability to work as part of a team.Education required- Bachelor's degree in HRM, or equivalent via experience.Years of experience required0-3 yearsNOTE: on-site work is mandatory
