Office Manager
il y a 2 semaines
Join a dynamic team as an Office Manager where you'll play a pivotal role in ensuring efficient daily operations With a hands-on approach, you'll manage everything from communication with IT services to maintaining office supplies and organizing engaging team events. If you have at least three years of relevant experience, thrive in a collaborative environment, and have a knack for multitasking, we want to hear from you Enjoy a competitive salary, generous holiday allowance, and a comprehensive benefits package. Step into a rewarding position that offers growth and fosters teamwork—apply today
Description- You oversee the daily operations of the office, managing incoming mail and phone calls efficiently.
- You act as the main point of contact with the global IT service provider to guarantee seamless access to all necessary hardware and software resources.
- You handle the procurement and maintenance of office supplies and equipment while adhering to the established budget.
- You ensure that meeting rooms are well-maintained, prepared, and available for use at all times.
- You collaborate with local suppliers and contractors as required to support office functions.
- You warmly welcome clients and visitors, assisting with transportation arrangements and their specific needs.
- You implement and uphold global organizational procedures to maintain uniformity and effectiveness within the office.
- You strive to maintain a safe, secure, and efficiently operating work environment.
- You manage subscriptions and renewals for office services and supplies.
- You assist with the onboarding and offboarding processes for employees, including the preparation of necessary equipment and orientation sessions.
- You help monitor employee records, tracking aspects such as leave, benefits, and training schedules.
- You schedule and coordinate team meetings, ensuring that agendas are prepared ahead of time for effective discussions.
- You organize special staff events, like training sessions and team-building activities, to foster collaboration and development.
- You manage the renewal process for eligible staff holding European Parliament badges.
- You arrange travel and accommodations for team members, ensuring compliance with company policies and budget constraints.
- You plan and organize client events, which include:
- Selecting venues based on the number of participants and location requirements.
- Making catering arrangements for meetings or events to accommodate attendees.
- Setting up meeting rooms and ensuring they are restored to order following events.
- Possesses a minimum of three years' experience in a relevant role, ideally combining office management responsibilities with administrative support.
- Demonstrates a strong capacity for independent and proactive work, requiring minimal oversight.
- Exhibits exceptional time management abilities, skilled in prioritizing and handling multiple responsibilities efficiently.
- Displays meticulous attention to detail and effective problem-solving skills.
- Is adept in using Google Workspace (including Gmail, Calendar, Docs, Sheets, and Slides) as well as Microsoft Office applications like Excel and PowerPoint.
- Has fundamental IT skills to offer internal assistance to colleagues.
- Communicates effectively, both in writing and speaking, in English.
- Holds a basic proficiency in French or Dutch, enabling effective interactions with suppliers and the acquisition of quotes.
- Embraces a collaborative and helpful nature, functioning well within a team.
- Is dependable, self-motivated, and methodical in managing tasks and responsibilities.
- Thrives in a dynamic setting where priorities may frequently change.
- Monthly salary indication: € 2501 - € 4000
- 23 Days Holidays
- Transport Allowance
- Meal Vouchers
- Hospitalisation Cover
- Training & development allowance
- Equipment Allowance
- Pension plan consisting of a contribution of 2.5% of the Employee's annual salary and the Company's contribution of 5% of the Employee's annual salary
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