Executive Assistant for Investment Management Firm

il y a 1 semaine

Bruxelles, Région de Bruxelles, Belgique Care4You Temps plein
Our client is a human-sized firm (+/- 20 staff) in the asset management sector. They are located in the Louise area in Brussels.

They are today looking to recruit a diligent individual to provide high level support to a team of Senior Executives.


JOB DESCRIPTION:

  • Providing full administrative and logístical support to a group of busy Executives
  • Managing complex and changing agendas, anticipating any issues before they occur
  • Arranging extensive travel (flights, hotel bookings etc.)
  • Organising calls and meetings (local ones and in cities across Europe and the US)
  • Completing team's expenses on a monthly basis
  • Preparing and adapting documents using Microsoft Office (Excel, PowerPoint, and Word)
  • Assisting in compliance/finance/IT matters including:
  • IT PMO which will include liaising with the external IT services providers across different workstreams on IT priorities
  • Supporting the compliance/legal function in terms of tasks such as documentation, evolution of compliance processes, taking minutes and miscellaneous daytoday support, as required
  • Assisting the finance team in various elements of their workstream

PROFILE:

  • You ideally hold a Bachelor degree in Office Management, Secretariat or Languages
  • You have at least 3 years of experience in a similar role and in the corporate sector (legal, consulting, banking/finance, etc.)
  • Experience as an Executive Assistant in a compliance/finance department is a plus
  • You are perfectly bilingual in French and English (other European languages are a plus)
  • You have excellent written and verbal communication skills in both languages
  • You are proficient in Microsoft Office
  • You are highly organized with strong attention to detail
  • You have a creative mind with an ability to suggest improvements and take ownership of projects and events
  • You are a great team player and collaborative colleague as you will be working with 2 other Executive Assistants
  • You like to learn new things and are open to feedback and further skillset development
  • You are an autonomous, proactive, flexible coworker who is trustworthy and enjoys working in a corporate environment
  • You enjoy working in fastpaced sector, are able to prioritize tasks depending on their urgency and remain calm under pressure and at peak times when the workload rises
  • You are solutionoriented, a selfstarter and like to take initiative
  • You are discrete and can manage a high workload in a dynamic environment

OFFER:

  • A permanent, full time employment contract
  • Starting date: ASAP
  • A competitive salary with fringe benefits including luncheon vouchers (€8,00/day), eco vouchers (€ 250/year), group and health insurances, 26 holiday days, parking spot
  • Working hours: 39h00/week, some occasional overtime (overtime will be recuperated)
  • The opportunity to work in a dynamic, humansized company with a flat hierarchy and a startup business culture

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