Project Assistant

il y a 2 semaines


Brainel'Alleud, Wallonie, Belgique Vector Synergy Temps plein
Contractor Conference & Events Coordinator

Location:

Braine L'Alleud, Belgium

Security Clearance:

NATO Secret

Reference No:

C002928 / Braine L'Alleud

Skills, knowledge, experience required:

  • Good general education at least to higher secondary level;
  • At least 3 years' of professional experience of administrative and organisational duties;
  • Strong written and oral communication skills, including the ability to edit documents;
  • Strong interpersonal skills, resilience, flexibility, drive for teamwork and capacity to work under pressure;
  • Knowledge of, and experience in budget and financial management;
  • Proficiency in document management (workflow, quality control, and distribution;
  • Familiarity with various software packages, in particular the Microsoft Office suite (Word, Excel, Outlook, PowerPoint, and SharePoint) or similar;
  • Full proficiency in English;

Duties/role:

  • Assisting the Change Coordinator during the Approved Service Interruptions process;
  • Creating and maintaining of a database Services delivered (for example phones extensions number) per customer
  • Activating services obsolescence management including customer engagement;
  • SLA and SSP Tracking;
  • Extracting simple Excel reports from EBA or from ITSM;
  • Updatinge the Balanced Scorecard with the metrics extracted from EBA, ServiceNow and ITSM;
  • Reporting services utilization;
  • Preparing Monthly Business Review;
  • Creating Purchasing Requests (PRs) in EBA;
  • Monitoring the process to transform a PR into a Purchasing Order (PO);
  • Updating the Contract Registry as soon as a PR or a PO is issued;
  • Creating the monthly receipts in EBA for IWCs (Interim Workforce Capacity);
  • Creating receipts in EBA for hardware, software and services purchases;
  • Liaising with the Acquisition/ECAM/Warehouse stakeholders for receiving hardware and software licenses;
  • Performing reoccurring "Quality Checks" on the ServiceNow Plans, using a predefined Quality Checklist;
  • Tracking Timesheet submissions and overarching it;
  • Liaising with the Project Managers for allocating proper funding.
VECTOR SYNERGY sp. z o.o., ul.

Marcelińska 90, Poznań, NIP PL , REGON , KRS:

Rejestr Przedsiębiorców KRS prowadzony przez Sąd Rejonowy Poznań - Nowe Miasto i Wilda w Poznaniu, VIII Wydział Gospodarczy KRS,
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