Admin Assistant

il y a 1 semaine

Brainel'Alleud, Wallonie, Belgique Vector Synergy Temps plein

Location:

Braine L'Alleud, Belgium

Security Clearance:

NATO Secret

Reference No:

C003170 / Braine L'Alleud

Skills, knowledge, experience required:

  • Excellent presentation and communication skills and an ability to interact with all levels of an organisation up to board level management;
  • Analytical / Data investigation skills;
  • Experience in creation and maintenance of management reports;
  • Knowledge of NCIA Project Management tools;
  • Current experience in budgetary planning and management;
  • Awareness of Project Management Framework / Methodologies such as PRINCE II, PMP;
  • Demonstrated skills in MS Office suite, including MS Word, MS Excel, MS PowerPoint and MS SharePoint;
  • Development experience in MS SharePoint (Create, Manage and Update sites and lists);
  • Excellent command of spoken and written English, with a proven ability to communicate effectively orally and in writing;
  • Current knowledge of NATO organization, internal structure and relationships;
  • Knowledge of current working practice of NSIP processes/procedures;
  • Ability to take initiative and a flexible approach allowing the incumbent to respond reliably and competently to changing requirements in a demanding environment;
  • Good organisational, coordination and communication skills;
  • Process creation, improvement and development;
  • Experience of general document drafting and preparation;
  • Creation and delivery of presentations, briefings and reports;
  • Quality Assurance of documentation.

Desirable:

  • Prior experience in a NATO IT-Project/IT-Service Delivery Environment;
  • Prior experience of working in an international environment comprising both military and civilian elements;
  • Knowledge of NATO responsibilities and organization and committees, including ACO, ACT, Infrastructure Committee and Budget Committee and their working groups;
  • Knowledge of the NCI Agency

Duties/role:

  • Providing direct stafflevel support to the assigned SMC Projects Management Lead;
  • Supporting to deliver and update SMC financial reports;
  • Supporting to deliver Project Management Deliverables (e.g. Reports, Plans, Protocols);
  • Supporting to update the SMC Risk/Opportunity Register, monitoring and controlling mitigation activities and deliverables;
  • Supporting to update the SMC Issue Register, monitoring and controlling related activities and deliverables;
  • Providing direct support to SLC/DSLC is maintained with the HPMO office;
  • Providing direct support to SAOs/PMs/SDMs in respect of the delivery of projects/services;
  • Coordinating the Project Board inputs, meetings, and outputs process within HPMO;
  • Providing KPI metrics to Service Areas and following up on observations;
  • Monitoring and control of metrics;
  • Contributing to meetings with relevant branch management and staff;
  • Participating in weekly management meetings;
  • Monitoring resource allocation across relevant Service Areas and key skill sets and reporting issues/observations for rectification;
  • Providing Quality Assurance checks on Project Management Deliverables;
  • Supporting and contributing to the internal SMC guidance and development process;
  • Deputizing for equal or higher grade SMC staff;
  • Performing other duties as may be required.
VECTOR SYNERGY sp. z o.o., ul.

Marcelińska 90, Poznań, NIP PL , REGON , KRS:

Rejestr Przedsiębiorców KRS prowadzony przez Sąd Rejonowy Poznań - Nowe Miasto i Wilda w Poznaniu, VIII Wydział Gospodarczy KRS,

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