Event Productie Coördinator

International trade association seeks experienced Event Manager to lead the planning and execution of high-profile physical and virtual events, including a flagship annual meeting with 2500+ participants.
Role involves full-cycle event management, team leadership, supplier coordination, budget oversight, and collaboration across departments to ensure member satisfaction and operational excellence. Our client is A European industry association representing hundreds of companies across the full value chain of a major manufacturing sector. The organization is known for hosting one of the largest annual gatherings in its field, attracting thousands of international participants. It operates with a lean, collaborative team and focuses on delivering high-impact events that foster networking, innovation, and strategic dialogue among industry leaders. As the successful Event Manager - you will have the following responsibilities:
Plan and execute all events focusing on member/participants satisfaction.
Produce detailed proposals for events including timelines, venues, suppliers and contractors, then negotiate process and onboard. Manage and coordinate suppliers and all event logistics: venue, hotels, catering, travel
Liaise with sales and marketing to publicize and promote the event.
Manage all pre-event planning, organizing guest speakers and delegate packs.
Coordinate suppliers, handle client queries and troubleshoot during the event to ensure that all runs smoothly and to budget.
Measure and report performance of all events and assess against goals (ROI and KPIs).
Handle budgeting, invoicing and P&L per event.
Management of Team Meeting & Event (2 people currently)
Source of new Event locations
Review of current setup of events and suggest improvements Negotiate rates with partners (AV, Catering, Hostesses, Transportation etc. )
Arrange location and details for opening events and program
Manage setup and execution of such events in Reservation system andcoordination with external agency
Provide support by phone and mail to member companies before, during and after the event
Session management in close coordination with internal Senior Advisor and Marketing & Digital Communications Manager
Preparation of event budgets
Ensure that legal aspects of events are considered (Event T&C, Session content - Compliance laws, Competition laws etc.
As the successful Event Manager, you will have the following requirements:

At least a Bachelor degree within Marketing, Tourism, Business Administration or related field - or equivalent by experience
Have excellent negotiation and communication skills (internal, external, online and offline).
Great team work spirit though like to take half your own hands and can work autonomously remaining calm in stressful situations.
Proven 3-5 years of relevant experience in organization and delivery of physical and online event projects (conferences, meetings, webinars, seminars) with networking and conference activities.
Fluent in English is mandatory - French or Dutch is required as well - any 3rd language is considered as an asset
Proficient user f Microsoft Office suite, and have a good knowledge of CRM- and event registration systems (e.g. As the succesful Event Manager, you will have:

An unlimited employment contract offering long-term stability
A unique opportunity to shape and deliver high-impact international events within a leading global industry association
A collaborative and dynamic work environment with direct involvement in strategic activities alongside senior leadership
Professional growth through exposure to top-tier stakeholders and cutting-edge event practices in the petrochemical sector

Billing, Catering, Execution, ODOO, Budget Process, Team Leadership, Delivery, Chemical industry, Result Oriented, Management, Transport, Customer Requests, Projects, Sales & Marketing, Planning, Booking Systems, Event Logistics, Coordination, ROI, Organization Skills, Promote event, Proactivity, Web-Seminar, Negotiation, Offering Support, HubSpot, MS Office Suite, Stress tolerance, Networking, Sessions Managing, Online Promotion, Supplier invoices, Conference services, Attention to detail, KPI, Tourism, Communication, Seminars, Event Project, Asset, Liaise With Sales, Budget, Hotel, Law, Income statement, Coordination, Team Meetings, VOS, Troubleshoot, Problem Management, Registration, Content, Competition law, AV, Diplomacy, Coordinate Meetings, Negotiation, Marketing