Senior Management Assistant
il y a 3 semaines
**Je functie**:
This is a unique and central position in the team where you have full responsibility for the day-to-day financial administration, invoicing and preparatory work for the bookkeeping, using a very powerful and intuitive on-line tool
- processing incoming invoices
- making payments, booking bank statements
- invoicing of services in cooperation with the lawyers
- follow-up of budgets, etc.
In addition, you are also in charge of:
- providing administrative support (digital and paper format) on the legal cases that are managed by the lawyers
- some marketing and communication tasks such as organising events, social media posts, etc.
- draft internal and external documents in Word, PowerPoint and Excel (very little typing, but taking care of the layout, review and finalisation of the documents)
- general administrative tasks: small translations, filing, archiving, booking and preparing meetings, reserving hotels, business trips, etc.
- back-up of your colleague office assistant (welcoming visitors, answering incoming calls, etc)
You will work closely with the Office Assistant and the external accountant, the partners and lawyers.
In this modern office, lawyers are used to doing a lot themselves and work with the most modern tools. The emphasis of this role will therefore be more on monitoring, coordinating, checking, managing, than on basic tasks such as typing, data entry and so on.
**Je profiel**:
- Minimum Bachelor Degree
- Excellent knowledge of Dutch, French and English is a must (written and spoken)
- Min. 5 years of experience in a similar role
- Basic knowledge of accounting, love working with figures
- Strong knowledge of MS Office: Word, PowerPoint, Excel. You can easily adapt to new software tools.
- Pro-active, initiative-taker
- Analytical and ability to solve problems independently
- Fast and eager learner
- Strong organization skills
- Accuracy and focus on quality
- Service minded and friendly
**Onze opdrachtgever**: Our client is a progressive, internationally operating law firm located in Brussels (Etterbeek) and easily accessible by public transport (metro, tram or train Merode).
They are currently looking for an experienced Management Assistant who can take care of the entire administrative and financial part.
**Onze opdrachtgever biedt**:
- a crucial and central function in the office, a job in which you can make your own mark and where initiative is truly valued
- prestigious, spacious and quiet offices in a central location
- a flexible and human working environment, with an eye for work-life balance
- an employer who is very concerned about ecology and is concretely reducing the impact of their activity on the environment
- permanent contract, full-time or 4/5th according to your preference
You will become part of a mid-sized and international Law Firm (approximately 20 lawyers) that prides itself in operating in a very friendly, open-minded, quiet and flat organization while providing the highest level of quality to the clients. You will be a real part of the small team with short decision-making and communication lines, whereby initiative and ownership is highly welcomed.
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