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In/out-processing Assistant

Il y a 5 mois

Mons, Belgique Vector Synergy Temps plein

**Location**:
Mons, BE

**Security Clearance**:
NATO Restricted

**Reference No**:
C002938 / Mons

**Skills, knowledge, experience required**:

- High school diploma or equivalent;
- Experience in an administrative or clerical role, preferably in a human resources or onboarding/off boarding setting;
- Experience in NATO or National Armed Forces in a similar role to understand the military and civilian status and procedures;
- Familiarity with Automated Personnel Management System (APMS) or other database systems (EBA) for data entry and maintenance;
- Excellent verbal and written communication skills, with a friendly and professional demeanor when interacting with employees with different background;
- Ability to prioritize workload and meet deadlines in a fast-paced environment.

**Desirable**:

- Certification in office administration or related field.

**Duties/role**:

- Assisting in the coordination and execution of the in-processing and out-processing of the newcomers/leavers in SHAPE, including gathering and organizing necessary paperwork, forms, and documents such as, vehicle registration and ID issuance;
- Entering and maintaining accurate employee information in HR Systems such as Automated Personnel Management System (APMS) and Oracle (EBA) databases;
- Providing administrative support to the registration office, including scheduling meetings, managing calendars, and maintaining electronic and physical filing systems;
- Responding to inquiries from new employees/leavers regarding the onboarding/off-boarding process, policies, and procedures, providing timely and accurate information;
- Maintaining confidentiality and handle sensitive employee information in a professional and discreet manner.

VECTOR SYNERGY sp. z o.o., ul. Marcelińska 90, 60-324 Poznań, NIP PL7811857270, REGON 301575740, KRS: 0000369575

Rejestr Przedsiębiorców KRS prowadzony przez Sąd Rejonowy Poznań - Nowe Miasto i Wilda w Poznaniu, VIII Wydział Gospodarczy KRS,