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Executive Assistant to The General Director
il y a 3 semaines
Our client is a high profile, human-sized company in the service sector. Their offices are located in central Brussels and are therefore very accessible by public transport. They are currently recruiting a diligent individual to work alongside 2 Senior Executive Assistants.
**Purpose of the job**:
To reinforce the existing team of Executive Assistants and to provide first class support to the General Manager.
**Job description**:
- diary management (using Outlook)
- organising meetings and business trips (mostly in Europe)
- organising business lunches
- organising the planning of the chauffeur
- filing, scanning, copying various documents
- preparing various files
- typing documents using Word
- handling incoming phone calls
- handling the incoming and outgoing mail
- having all sorts of contacts, both internal and external
- liaising with the other departments, forwarding them documents
**Profile**:
- Excellent level of French and English (spoken and written)
- You are perfectly presented (corporate presentation)
- You possess very good skills on MS Office
- You possess at least 3 years experience in a secretarial position, ideally acquired in professional services (management consulting, international law firms)
- You are extremely precise, rigorous, dynamic, organised, with a genuine eye for detail
- You are stress resistant and reliable
- You are resilient (the diary of the Director changes constantly and meetings need to be booked, cancelled, re-booked, etc.)
- You are a very good team player (as you will be working as part of team of 3) and have good interpersonal and communication skills
- You also are very diplomatic and discrete
- You are flexible (the Secretariat is open between 8.30 am and 7.00 pm so the 3 Assistants have to organise themselves in order to ensure this time schedule)
**Offer**:
- A permanent contract
- Starting date: as soon as possible
- A very competitive salary and comprehensive benefits package including luncheon vouchers, a comprehensive health and group insurances, etc.
- Working hours: 37h30/week to be organised between 8.30 am and 7.00 pm together with the other Assistants. Some overtime, until 7.30 pm, will occur
- Location: the company is located in the heart of Brussels and is therefore very easily accessible by public transport
- The opportunity to work in a quality oriented, corporate environment in superb offices in the city centre of Brussels
- This is the ideal opportunity for an ambitious individual seeking to gain experience as a high-level Assistant in one of the most prestigious environments in Brussels
**Job Types**: Full-time, Permanent contract
**Benefits**:
- Additional leave
- Bicycle plan
- Commuter assistance
- Food allowance
- Hospitalization insurance
- Retirement plan
Schedule:
- Monday to Friday
Supplemental pay types:
- 13th month salary
- Vacation money
Application Question(s):
- Are you legally entitled to work in Belgium (EU national, holder of a work permit, etc.)?
**Experience**:
- management/team assistant: 3 years (required)
**Language**:
- English (required)
- French (required)
Work Location: In person
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