Administrative and Project Management Assistant

il y a 3 semaines

Brussels, Belgique Organisation Development Support Temps plein

**Administrative and Project Management Assistant (part time)**:
**Plaats van tewerkstelling**:
Brussel

**Reageren voor**:
15/01/2023

**We are currently hiring a dynamic Administrative and Project Management Assistant. The new team member will help across all our practices with administrativ and project management tasks.**

**Taakomschrijving**:
Key responsibilities:

- Supporting the management of the company
- Following-up on invoicing
- Preparing financial documents such as invoices and expenses
- Gathering and logging monthly payroll data
- Filing electronic and physical admin documents
- Managing ODS stock of IT supplies
- Contributing to the growth of ODS and being part of internal processes and reflections.

Project management support:

- Setting up project Excel files and adding project information
- Formatting documents and creating templates (Excel, Word, Presentations)
- Assisting in the administration of ongoing projects (organising meetings, supporting the tracking of tasks)

Communications:

- Support of our communications practice by working with our team members to create visualisations in documents, powerpoints and other tools
- Supporting the upkeep of our social media and our own website

**Profiel**:

- Key requirements

Technical skills:

- Minimum 3 years of working experience in a similar role, experience working in the Belgian regulatory environment a plus
- Full familiarity with Google apps and Microsoft excel, word & powerpoint
- Able to interpret quantitative and qualitative information, ask questions and learn systems quickly
- Comfortable with IT tools and willing to problem-solve
- Ability to work in English, French, (Dutch/Flemish a plus)
- Able to draft and design communications outputs for a general/technical audience; comfortable with basic website management and social media management (and willing to learn more)
- Attention to detail and ability to respect deadlines
- Discretion in handling confidential employee and client information

Fit with the ODS team and values:

- Enthusiasm for working in a flexible, horizontal culture, where all team members actively contribute to the growth of the organisation;
- Intellectually curious, progressive, caring and values-driven;
- A team player attitude in order to collaborate well with the rest of a multicultural team;
- A commitment to the social and environmental justice goals we share with our clients as well as the strong will to support them in achieving their mission;
- Good to have but not required:_
- Working proficiency in additional languages;
- First hand experience working with or volunteering with civil society organisations;
- Experience working in an NGO/development/consultancy setting;
- Advanced applied skills in design, campaigning, data visualisation or others.

**Aanbod**:
**What we offer**
- A competitive remuneration package which includes meal cheques and a public transport allowance for the Brussels metropolitan area; company contribution to buying a bicycle;
- Part time position (50-60% of full time) but we are open to discussing this
- Phone subscription and use of a laptop;
- A flexible working schedule and possibility of teleworking;
- Personal development budget;
- The opportunity to work in a dynamic team in supporting different international CSOs/NGOs on interesting projects;
- The possibility of becoming a co-owner of the company;
- The position is only open to individuals who have the right to work in the EU;
- Proposed salary range (gross, full-time basis, Belgian contract): 2200-2600EUR, depending on qualifications and experience ;
- The position is based in Brussels, but we are willing to consider flexible telework arrangements. We can offer open-ended employment contracts only under Belgian law, requiring residency in Belgium.

**Praktisch**:
**Plaats van tewerkstelling**:
Joseph II 20
1000 Brussel

**Inhoudelijke contactpersoon**:
Eva Pollefort

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