Administrative & Finance Officer
il y a 3 semaines
The Administrative & Finance Officer reports to MHE Head of Operations and provides them with support with the organisation’s financial and administrative systems, procedures and operations.
**Primary duties and responsibilities**
**Administration**
- Oversee compliance with administrative requirements as a Belgian aisbl
- Maintain external relationships with service providers to ensure the efficiency of the office systems, supplies, premises and equipment (MHE’s office being in a serviced building, this task represent a mínimal part of the Officer’s duties)
- Contribute to the organisation of meetings, conferences, events and actions
- Other administrative tasks as occasionally required.
**Financial**
- Support the external accountant with general accounting and bookkeeping in line with Belgian accounting practices and standards
- Process invoices, project-related expenses, staff claims and prepares payments
- Draft and assist with budget preparation and updates, financial reports and audits
- Contribute to the preparation of financial statements for donors and processing and retention of documents in accordance with donor’s rules and regulations
- Ensure compliance with regulations (internal and donor-related) for procurement of goods and services and record-keeping.
**Human resources**
- Prepare monthly payrolls
- Manage timesheets
- Monitor HR developments according to Belgian laws and regulations
- Liaise with the Social Secretariat and insurance companies on other relevant matters.
**Eligibility Criteria**
Qualifications/Training
- University or High School degree in accountancy and finance, business administration, or other related studies
Competencies and experience
Essential:
- Minimum of 3 years of experience in a role very similar to this position
- Experience in Belgian book-keeping and accountancy
- Experience with EU funds
- High proficiency in use of software systems: Microsoft Office, particularly Excel and accountancy systems
- Previous practice in managing procurement of goods and services
- Experience in managing payrolls and other employment and social measures (contracts; leave management, etc.) according to Belgian employment and social regulations
- Experience with organising the logistics for different types of events: seminars, workshops, etc.
- Outstanding organisational and prioritisation skills, with focus on accuracy and attention to detail
- Flexibility, adaptability, and willingness to suggest improvements to workflows and processes
- Professional fluency in oral and written English and good knowledge of French.
- All applicants must be qualified, eligible and able to work in Belgium
Desirable:
- Experience of working in an NGO environment preferably at EU level
- Experience with Winbooks
- Additional EU languages are an asset
**Terms & Conditions**
- The possibility to contribute to better mental health for all;
- Work in a friendly and flexible working environment at the heart of the Brussels EU district in a small, dynamic, inclusive and international team;
- Permanent 50% part-time contract (2,5 days per week/19 hours) with possibility for increase further on;
- Possibility to work according to a hybrid working arrangement: partly in-office and partly tele-working;
- A competitive monthly gross salary according to experience;
- Hospitalisation insurance, pension scheme, contribution to public transport, 13th month, teleworking allowance, and lunch vouchers;
- MHE is an equal opportunities employer.
**Application procedure**
All applicants must be qualified, eligible and able to work in Belgium. We are unfortunately not able to provide financial assistance to relocate to Brussels/Belgium. Applications should include:
- A CV, including details of two persons who can be contacted for references.
Dates of interviews: 30-31 March 2023
**Do not forget to mention that you found this job ad on the EURACTIV Jobsite
-
Employé administratif Transport
il y a 2 semaines
Brussels, Belgique AMP Temps pleinAMP?AMP (bpost group) est la plus grande société de distribution de presse en Belgique. A partir de 5 sites de distribution et de bureaux en Flandre, à Bruxelles et en Wallonie, nous desservons 5.000 points de vente de presse et distribuons 425.000 magazines et 260.000 journaux par jour. Aujourd'hui, nous renforçons encore notre position en...
-
Service Center agent
il y a 2 semaines
Brussels, Belgique AMP Temps pleinAMP?AMP (bpost group) est la plus grande société de distribution de presse en Belgique. A partir de 5 sites de distribution et de bureaux en Flandre, à Bruxelles et en Wallonie, nous desservons 5.000 points de vente de presse et distribuons 425.000 magazines et 260.000 journaux par jour. Aujourd'hui, nous renforçons encore notre position en...
-
Circulation Officer
il y a 3 semaines
Brussels, Belgique AMP Temps pleinAMP?AMP (bpost group) est la plus grande société de distribution de presse en Belgique. A partir de 5 sites de distribution et de bureaux en Flandre, à Bruxelles et en Wallonie, nous desservons 5.000 points de vente de presse et distribuons 425.000 magazines et 260.000 journaux par jour. Aujourd'hui, nous renforçons encore notre position en...
-
Transport Planner
il y a 2 semaines
Brussels, Belgique AMP Temps pleinAMP?AMP (bpost group) est la plus grande société de distribution de presse en Belgique. A partir de 5 sites de distribution et de bureaux en Flandre, à Bruxelles et en Wallonie, nous desservons 5.000 points de vente de presse et distribuons 425.000 magazines et 260.000 journaux par jour. Aujourd'hui, nous renforçons encore notre position en...
-
Quality & Reporting expert - pour AMP (bpost company) à Anderlecht
il y a 2 semaines
Brussels, Belgique AMP Temps pleinAMP?AMP (bpost group) est la plus grande société de distribution de presse en Belgique. A partir de 5 sites de distribution et de bureaux en Flandre, à Bruxelles et en Wallonie, nous desservons 5.000 points de vente de presse et distribuons 425.000 magazines et 260.000 journaux par jour. Aujourd'hui, nous renforçons encore notre position en...
-
Regional Night Transport Coordinator
il y a 2 semaines
Brussels, Belgique AMP Temps pleinAMP?AMP (bpost group) est la plus grande société de distribution de presse en Belgique. A partir de 5 sites de distribution et de bureaux en Flandre, à Bruxelles et en Wallonie, nous desservons 5.000 points de vente de presse et distribuons 425.000 magazines et 260.000 journaux par jour. Aujourd'hui, nous renforçons encore notre position en...
-
HR Payroll
il y a 3 semaines
Brussels, Belgique AMP Temps pleinAMP?AMP (bpost group) est la plus grande société de distribution de presse en Belgique. A partir de 5 sites de distribution et de bureaux en Flandre, à Bruxelles et en Wallonie, nous desservons 5.000 points de vente de presse et distribuons 425.000 magazines et 260.000 journaux par jour. Aujourd'hui, nous renforçons encore notre position en...
-
Finance Administrative Officer
il y a 1 mois
Brussels, Belgique Monizze Temps pleinMonizze ? What’s in a name?Monizze is a leading provider of electronic meal vouchers, eco-vouchers, gift cards, and innovative platforms for sports and cultural activities. At Monizze, we believe that everyone should enjoy more quality and value in life by getting a maximum return on their professional efforts. To turn such a aspiration into reality, we...
-
Finance Administrative Officer
il y a 3 semaines
Brussels, Belgique Monizze Temps pleinMonizze ? What’s in a name?Monizze is a leading provider of electronic meal vouchers, eco-vouchers, gift cards, and innovative platforms for sports and cultural activities. At Monizze, we believe that everyone should enjoy more quality and value in life by getting a maximum return on their professional efforts. To turn such a aspiration into reality, we...
-
Finance Administrative Officer
il y a 3 semaines
Brussels, Belgique Monizze Temps pleinMonizze ? What’s in a name?Monizze is a leading provider of electronic meal vouchers, eco-vouchers, gift cards, and innovative platforms for sports and cultural activities. At Monizze, we believe that everyone should enjoy more quality and value in life by getting a maximum return on their professional efforts. To turn such a aspiration into reality, we...
-
Finance Administrative Officer
il y a 1 mois
Brussels, Belgique Monizze Temps pleinMonizze ? What’s in a name?Monizze is a leading provider of electronic meal vouchers, eco-vouchers, gift cards, and innovative platforms for sports and cultural activities. At Monizze, we believe that everyone should enjoy more quality and value in life by getting a maximum return on their professional efforts. To turn such a aspiration into reality, we...
-
Transport Coordinator
il y a 2 semaines
Brussels, Belgique AMP Temps pleinAMP?AMP (bpost group) est la plus grande société de distribution de presse en Belgique. A partir de 5 sites de distribution et de bureaux en Flandre, à Bruxelles et en Wallonie, nous desservons 5.000 points de vente de presse et distribuons 425.000 magazines et 260.000 journaux par jour. Aujourd'hui, nous renforçons encore notre position en...
-
Transport Planner
il y a 2 semaines
Brussels, Belgique AMP Temps pleinOver AMPAMP (bpost group) is het grootste persverdelingsbedrijf van België. Met 500 werknemers bouwen we het grootste en meest winstgevende netwerk pers- en buurtwinkels in België. Vanuit 5 distributiesites en kantoren in Vlaanderen, Brussel en Wallonië bedienen we 4.500 persverkooppunten en verdelen we dagelijks 425.000 magazines en 260.000 kranten....
-
Administrative Assistant On Finance, HR, and Office
il y a 3 semaines
Brussels, Belgique FEDERATION INTERNATIONALE DES MOUVEMENTS D'AGRICULTURE BIOLOGIQUE-GROUPE REGIONAL EUROPEEN Temps plein**Description de l’entreprise **IFOAM Organics Europe is the European umbrella organisation for organic food and farming. We represent organic in European policymaking and advocate for a transformation of food and farming. Our work is based on the principles of organic agriculture - health, ecology, fairness, and care. With 200 members in 34 European...
-
Administrative Assistant On HR, Finance and
il y a 2 semaines
Brussels, Belgique Quality Education in Europe for Sustainable Social Transformation (QUEST) Temps pleinAbout QUEST QUEST stands for Quality Education in Europe for Sustainable Social Transformation. We are a European network based in Brussels that connects pioneer organisations in order to promote change in education. Since 2017, we strive to promote research, policies and practices that support respectful, innovative and transformative education. About the...
-
HR & Finance Manager
il y a 2 semaines
Brussels, Belgique Business & Finance Solutions Temps plein**Summary**: As Finance & HR Manager, you will be responsible for 5 employees, including 3 accounts payable, 1 cashier, and 1 HR assistant. You will be ultimately responsible for the finance department, with the following tasks: - Cash control - Invoicing - ** Budgets + forecasts**: - ** Financial decisions** on new investments/credits - Insurance - **...
-
Finance and Administration Officer
il y a 3 semaines
Brussels, Belgique The World Organisation Against Torture (OMCT) Temps pleinThe World Organisation Against Torture Office in Brussels (OMCT Europe) is seeking to recruit a highly motivated, thorough and versatile individual, with a commitment to human rights and strong skills in financial management and administration, to fill the new role of Finance and Administration Officer at the OMCT. The position is a full-time position,...
-
Finance and Administrative Assistant
il y a 3 semaines
Brussels, Belgique European Society of Pathology Temps pleinThe European Society of Pathology (ESP) is a non-profit organization that aims to advance Pathology in Europe and to facilitate communication between European Pathologists. Being the leading force in European pathology, ESP strongly promotes high quality diagnostic practice, applied and translational research and under - and postgraduate education in the...
-
Finance, Administration
il y a 3 semaines
Brussels, Belgique Fern NGO Temps plein**Job Category**: **Administration** **Job Experience**: **1 to 3 years** **Job Location**: **Brussels** **Expiration Date**: **16 Jun 2024** **Fern** is a non-governmental organisation (NGO) created in 1995. Our mission is to achieve greater environmental and social justice, focusing on forests and forest peoples’ rights in the policies and practices...
-
Finance, Administration
il y a 2 semaines
Brussels, Belgique Fern Temps plein**Job Category**: **Human Resources** **Job Experience**: **3 to 5 years** **Job Location**: **Brussels** **Expiration Date**: **29 May 2024** **Fern** is a non-governmental organisation (NGO) created in 1995. Our mission is to achieve greater environmental and social justice, focusing on forests and forest peoples’ rights in the policies and practices...
