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Finance Manager

il y a 4 semaines

Brussels, Belgique European Transport Workers' Federation Temps plein

**FINANCE MANAGER**

**Are you ready to play a pivotal role in ensuring the efficient and strategic management of our resources to support our members?**

**Why work for ETF?**
- Be to be the voice of over **5 million transport workers** from more than **200 **transport unions across **38 countries 200 +** Transport Unions in **38 countries**
- Promote **equal opportunities** and **foster solidarity across borders**
- Champion the cause of **Fair Transport**
- Uphold and advance core **trade union values**

**Function**

**Accounting and financial operations**
- Oversee all aspects of accounting, including processing invoices, reimbursement forms, credit card statements, and bank transactions
- Manage the issuance and follow-up of **affiliation fee invoices **in collaboration with the Administrative Supervisor
- Handle **supplier **payments, **payroll document bookings**, and the **annual closing of accounts**
- Issue and manage **invoices for other partners** as needed

**Controlling and Compliance**
- Lead the **budgeting process** in collaboration with the Head of Operations
- Manage budgeting and financial reporting for **EU co-funded projects**
- Provide regular **financial reporting** to ETF Executive Committee, Sections, Committees, and Departments and follow-up on **variances between actuals and budget**
- Prepare and submit quarterly **VAT returns** and address specific **VAT questions** along with other statutory requirements (IPM, Patrimonial tax, Client’s list for VAT)

**Financial Management and Audit Coordination**
- Coordinate both with **lay auditors **and **external auditors (BDO) **to streamline the audit process, ensuring cost-effectiveness and adherence to deadlines
- Enhance the **internal control system** by introducing efficient control documents and procedures
- Conduct **cost analyses** and propose costs-saving measures
- Develop and maintain **financial control systems and processes** to ensure compliance with statutory requirements and the efficient management of organisational finances

**Profile**
- **Bachelor degree** or **equivalent experience in A-Z accounting**
- Expertise in **controlling** and **project management**
- Proficient in **Winbooks**, **Isabel**,and **MS Office**
- Strong **organisational and communication** skills with a keen eye for detail
- Able to exercise **discretion, judgement, and initiative** to suggest and implement process improvements
- Fluent in **English and Dutch or French** (spoken and written), with knowledge of additional languages being and advantage
- Adaptable to **new **challenges and **able to work independently **on specific dossiers
- Excellent **time management **skills with the ability to prioritise multiple tasks
- Strong **networking **skills, maintaining **positive relationships **with colleagues, affiliates, and other stakeholders

**Offer**
- **Competitive Salary **with **additional allowances **(representation allowance, internet at home, meal vouchers, seniority bonus, mobile phone + subscription, laptop, group insurance, hospitalisation insurance incl. Discounted rate for family, full public transport reimbursement)
- **Multicultural working environment** within a team of 22 colleagues
- **Flexible working hours **with the option for a **34-hour week or** **part-time work**
- Up to **2 days** of teleworking per week
- **Permanent** contract
- **25+** **days** of paid Holidays
- Regular **team meetings, **one-on-one **coaching,** trainings with **external experts, yearly development reviews,** and **team building** events
- Opportunities for **European travel** (2 to 3 times per year)

**Hiring process**
- First Interview online with an **External Interviewer**:

- 2nd Interview in person with **Livia Spera (ETF General Secretary), Josef Maurer (Head of Maritime and Operations, your future line manager) and ETF external auditor**:

- Travel costs for non-Brussels based applicants will be covered within a reasonable amount
- Final decision within **a week** of the second interview

**Application procedure**
- Brussels, 19 August 2024_

**Job Types**: Full-time, Part-time, Permanent contract

**Benefits**:

- Additional leave
- Company computer
- Company phone
- Food allowance
- Hospitalization insurance
- Internet reimbursement
- Work from home

Schedule:

- Monday to Friday

Supplemental Pay:

- 13th month salary
- Bonus pay
- Vacation money

Ability to commute/relocate:

- 1000 Brussels: Reliably commute or planning to relocate before starting work (preferred)

**Experience**:

- Finance: 1 year (preferred)

**Language**:

- French (preferred)
- English (preferred)

Willingness to travel:

- 25% (preferred)

Work Location: Hybrid remote in 1000 Brussels