Finance Manager

Il y a 2 mois

Brussels, Belgique Eastern Partnership Civil Society Forum Temps plein

**The Secretariat of the Eastern Partnership Civil Society Forum (EaP CSF) is looking for a full-time** **Finance Manager.**

**Location**: Brussels, Belgium

**Duration**: 20 months employment contract with EaP CSF Secretariat (depending on starting time and with the possibility of extension)

**Workload**: 100%

**Starting date**: October 2024 / as soon as possible

**Deadline for submissions**: reviewed on a rolling basis - 15 October 2024 as final deadline.

**Description of the position**

**Specific duties of the Finance Manager**
- The Finance manager carries out general and current monitoring of financial processes and manages the financial procedures of the project
- Monitors cash inflows and outflows
- When necessary and at the request of the Project Manager and/or Project Management Board (PMB) members, attends PMB meetings, has no voting rights, but answers questions related to the financial situation of the project
- Provides financial analysis for planning and decision-making of the Project Manager, Director of the EaP CSF and PMB
- Develops the project budget Amendment. Coordinates the Partner’s budget changes. Consolidates all budget changes and submits for final approval
- Works in close cooperation with the Project Manager and coordinates the Project's Financial Unit. Coaches, upon necessity, partner Finance Managers on financial issues.
- Prepares contracts and liaises with service-providers and consultants to ensure satisfactory delivery of services on behalf of EaP CSF
- Collects and verifies financial reports of partners' Finance Managers
- Collects information from partners and maintains the FSTP financial tracker
- Supports the local partners in the creation of a common fundraising and financing instrument
- Provides regular information on the financial status of the project to LA and Project Manager, PMB
- Suggests project partners on the improvement of the partners' financial procedures and processes
- Together with the EaP CSF Chief Financial Officer (CFO) collaborates with auditors to ensure that records and documents are prepared in compliance with EU regulations, local law, and internal regulations
- Collaborates with the accountant in the verification of project documents
- Prepares project financial reports, with all relevant supporting documents, as per donor requirements
- Processes a limited number of financial transactions, including invoices, and purchase orders, and submit for final approval to the EaP CSF Chief Financial Officer (CFO)

**Required Skills and Experience**
- Bachelor's degree in Finance, International Management, Business Administration, International Affairs or other related field;
- Demonstrated 5-years’ experience in budgeting and financial reporting for large projects with multiple partners;
- Minimum 2 years of experience in administering Financial Support to Third Parties (FSTP);
- In-depth knowledge of funding and procurement rules and requirements of the European Union;
- Advanced Excel skills;
- Strong ability to establish priorities, work within tight timelines and multi-task;
- Ability to function effectively in a geographically dispersed team;
- Ability to work under mínimal supervision with high level of resilience;
- Ability to exercise the highest level of discretion and confidentiality in carrying out the duties;
- Good team player with strong inter-personal skills who thrives in a multi-cultural environment;
- Sound coordination, administrative, networking, and collaborative skills;
- Excellent knowledge of English. Knowledge of Russian, Belarusian or Ukrainian is considered a **strong** asset.

**Desirable Skills and Experience**
- Knowledge and interest in the countries of the Eastern Partnership;
- Experience working in countries with unfavourable environment for civil society;
- Experience in setting up procedures and regulations in a project;
**The EaP CSF Secretariat offers**
- An interesting role at the Secretariat of the Eastern Partnership Civil Society Forum;
- Attractive remuneration and benefits package;
- Be part of a friendly, dynamic, and international team in the heart of the Brussels EU district;
- Excellent networking opportunities.

**Recruitment process**

**About the EaP CSF**

**Job Type**: Fixed term contract
Contract length: 20 months

Work Location: Hybrid remote in 1000 Bruxelles

Application Deadline: 15/10/2024

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