Executive Support Officer

il y a 1 jour

Brussels, Belgique Australian Embassy Temps plein

**AGENCY**

**Department of Foreign Affairs and Trade**

**POSITION NUMBER**

11285

**POSITION TITLE**

Ambassador’s Office: Executive Support Officer

**CLASSIFICATION**

LE4

**REPORTS TO (TITLE)**

Ambassador

**JOB ADVERTISEMENT**

Do you want to add value by using your initiative and judgement to respond to the needs of executive officers? Are you organised and able to liaise effectively with a wide range of people? Do you thrive on working in a fast-paced environment?

**ABOUT THE DEPARTMENT OF FOREIGN AFFAIRS AND TRADE**

The role of the Department of Foreign Affairs and Trade (DFAT) is to advance the interests of Australia and Australians internationally. This involves strengthening Australia’s security, enhancing Australia’s prosperity, delivering an effective and high-quality overseas aid program and helping Australian travellers and Australians overseas.

The department provides foreign, trade and development policy advice to the Australian Government. DFAT also works with other Australian government agencies to drive coordination of Australia’s pursuit of global, regional and bilateral interests.

**WHO WE ARE**

Australia is represented in Brussels by the Australian Embassy to Belgium and Luxembourg and Mission to the European Union (EU) and NATO. Our role is to promote Australia’s relationships with both countries and the EU and NATO. We are a motivated and professional organisation with a wide variety of qualifications and backgrounds. We appreciate the experiences, skills and perspectives of all individuals and are committed to providing an inclusive and diverse workplace where all employees are valued.

**THE OPPORTUNITY**

**OUR IDEAL CANDIDATE**

To manage the office of the Ambassador you will routinely prepare correspondence, organise diaries, arrange travel and meetings and undertake administration and coordination tasks (including event management). You may support project and research work or analysis. You will operate with the highest standards of integrity and professionalism and use judgement to manage the flow of work and visitors and be able to work collaboratively across the Embassy to achieve outcomes.

**KEY RESPONSIBILITIES**
- Provide high-level executive and organisational support to the Ambassador and co-ordination of their office.
- Liaise with officials from Australian Government ministries, business, other diplomatic missions and sections within the Embassy.
- Prepare and manage the Ambassador’s program and schedule of appointments, including arranging official appointments, meetings, lunches and other appointments (including facilitating video conferencing), receiving and escorting official visitors and coordination of travel arrangements.
- Assist with program preparation and other arrangements for visiting Australian officials.
- Maintain and update a database of Embassy contacts.
- Assist in the preparation of documentation, including cables, diplomatic notes and other correspondence, and conduct research as required.

**QUALIFICATIONS/EXPERIENCE**
- Previous experience providing executive support is desirable.
- Excellent organisational skills, well-honed initiative and ability to think flexibly and effectively under pressure.
- Ability to manage competing priorities and tight deadlines.
- Proven ability to provide accurate and timely information with a focus on attention to detail.
- Sound written and oral communication skills and fluency in English.
- Ability to work independently within a small team and contribute to a positive team environment.
- Ability to build networks and liaise across a range of key stakeholders.
- Strong capacity to exercise discretion and judgement.

**ELIGIBILITY REQUIREMENTS**

Fluency in English.

An ability to obtain an Australian Government security clearance is desirable and would be an advantage.

To be eligible to complete a security assessment to the appropriate level applicants must be a national of Australia, New-Zealand, the United States, Canada, or United Kingdom.

**REMUNERATION**

Gross monthly salary range of EUR 4683 - 5069.

Secondary benefits:

- A 13th month in December (pro rata)
- 34 days of annual leave (20 paid holidays + 10 Belgian public holidays + 4 Australian public holidays)
- Meal vouchers
- Transport reimbursement (full or partial depending on the mode of transport)

In addition, the embassy works with a flex system, where any overtime hours are compensated by providing an equivalent amount of paid leave.

Approved hours performed outside regular working hours (before 08:00 and after 18:30 Monday to Friday) and Saturday/Sunday/approved public holidays are further compensated with an overtime loading or time off in lieu

**HOW TO APPLY**

You will also need to attach your **curriculum vitae** (two A4 pages maximum) outlining your professional and academic background.

Applicants for this role may also be contacted regarding other equivalent Executive Support Officer roles (including maternity l

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