Junior Events and Procurement Expert

il y a 5 jours


Brussels, Belgique Expertise France Temps plein

Expertise France is the public agency of French international technical cooperation.The agency operates around four priorities:

- democratic, economic and financial governance;
- security and stability of countries in crisis/post-crisis situations;
- sustainable development;
- strengthening health systems, social protection and employment.

In these areas, Expertise France carries out engineering and implementation missions for capacity building projects, mobilizes technical expertise and acts as an aggregator of projects involving public expertise and private know-how.

With an activity volume of 233 million euros, more than 400 projects in portfolio in 80 countries, and 63,000 days of expertise, **Expertise France** focuses its action towards Frances solidarity policy, influence and economic diplomacy.

L'expert junior en vnements et marchs publics sera supervis par le coordinateur du projet ESIWA et gr par le codirecteur. Il/elle travaille au quotidien avec l'quipe du projet, notamment le co-directeur d'Expertise France, le coordinateur du projet, le coordinateur thmatique de la cyberscurit, le coordinateur thmatique de la scurit maritime et l'expert en communication. Il/elle aura des changes frquents avec le chef de projet et les assistants de projet au sein de l'unit des affaires stratgiques au sige d'Expertise France Paris.
Le poste requiert un haut degr d'autonomie et des comptences relationnelles afin de travailler dans un environnement europen, international et multiculturel, ainsi qu'une bonne matrise de l'anglais et du franais. Des missions l'tranger sont prvues.
A titre indicatif et non exhaustif, les tches de l'assistant de projet comprendront:

- Le soutien la planification des activits.
- Trouver des itinraires optimiss en termes de cots, et rserver des vols/tickets de train en utilisant la plateforme EF.
- Grer les processus de visa et toutes les formalits administratives pralables au voyage.
- Identifier et contracter les htels pour les activits (hbergement des participants, salles de confrence, salles de runion, pauses caf, restauration, cabines de traduction, etc.), conformment aux rgles des marchs publics d'EF.
- Passation de contrats avec des traducteurs et des interprtes.
- Organisation des transferts de l'aroport et des transports locaux si ncessaire.
- Rdaction de lettres d'invitation.
- Prparation des badges, des plaques nominatives et des feuilles de prsence.
- Prparation des ordres de mission pour les membres de l'quipe de projet et les experts court terme.
- Rdaction de tout contrat de service li l'activit.
- Prparation de tout autre document ncessaire la soumission des contrats la signature du sige.

Soutenir la mise en uvre des activits:

- Enregistrer les participants aux activits (en charge du bureau d'enregistrement).
- Prparer et distribuer les per diem et rcuprer les pices justificatives des participants/experts (carte d'embarquement, etc.).
- Prparer, distribuer et collecter les formulaires d'valuation pendant les activits.

Soutenir la clture des activits:

- Collecter et prparer les pices justificatives requises pour les paiements et soumettre les demandes de paiement au sige.
- Consolidation des donnes des formulaires d'valuation.
- Archiver les documents du projet sur les serveurs EF en vue des audits.
- Mise jour de la base de donnes des contacts aprs chaque activit.
- Mise jour de l'outil de suivi des contrats.
- Diverses autres tches de secrtariat.

Expertise France est l'agence publique franaise de coopration internationale. Elle conoit et met en uvre des projets qui visent contribuer au dveloppement quilibr des pays partenaires, en cohrence avec les Objectifs de dveloppement durable (ODD) de l'Agenda 2030 et les priorits de l'action extrieure de la France.
L'agence atteint cet objectif en mettant en uvre des projets dans les principaux domaines de l'action publique:

- Gouvernance dmocratique, conomique et financire
- Paix, stabilit et scurit
- Climat, agriculture et dveloppement durable
- Sant et dveloppement humain.

Dans ces domaines, Expertise France assure des missions d'ingnierie et de mise en uvre de projets de renforcement des capacits, de mobilisation de l'expertise, et une fonction de coordinateur associant la fois l'expertise publique et les comptences du secteur priv.
Le projet ESIWA ("Enhancing Security Cooperation in and with Asia") est financ par l'Union europenne, conjointement avec le ministre fdral allemand des Affaires trangres et le ministre franais de l'Europe et des Affaires trangres. L'action vise soutenir le renforcement de l'engagement de l'UE en matire de scurit dans et avec l'Asie en soutenant une coopration sur mesure avec une premire srie de cinq pays pilotes (Inde, Indonsie, Japon, Rpublique de Core, Singapour et Vietnam), regroupant les efforts de l'UE en matire de scurit avec le pays concern, en particulier dans quatre domaines thmatiques : la lutte contre le terrorisme/la prvention de l'extrmisme violent (CT/PVE), la cyberscurit,


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