Executive Assistant

Spektrum have a wide range of exciting opportunities in several global locations.

We are always looking to add great new talent to our team and look forward to hearing from you.

**Who we are supporting**

The NATO Communication and Information Agency (NCIA) is responsible for providing secure and effective communications and information technology (IT) services to NATO's member countries and its partners. The agency was established in 2012 and is headquartered in Brussels, Belgium.

The NCIA provides a wide range of services, including:

- Cyber Security: The NCIA provides advanced cybersecurity solutions to protect NATO's communication networks and information systems against cyber threats.
- Command and Control Systems: The NCIA develops and maintains the systems used by NATO's military commanders to plan and execute operations.
- Satellite Communications: The NCIA provides satellite communications services to enable secure and reliable communications between NATO forces.
- Electronic Warfare: The NCIA provides electronic warfare services to support NATO's mission to detect, deny, and defeat threats to its communication networks.

Overall, the NCIA plays a critical role in ensuring the security and effectiveness of NATO's communication and information technology capabilities.

**The program**

**Assistance and Advisory Service (AAS)**

The NATO Communications and Information Agency (NCI Agency) is NATO's principal C3 capability deliverer and CIS service provider. It provides, maintains and defends the NATO enterprise-wide information technology infrastructure to enable Allies to consult together under Article IV, and, when required, stand together in the face of attack under Article V.

To provide these critical services, in the modern evolving dynamic environment the NCI Agency needs to build and maintain high performance-engaged workforce. The NCI Agency workforce strategically consists of three major categorise's: NATO International Civilians (NIC)'s, Military (Mil), and Interim Workforce Consultants (IWC)'s. The IWCs are a critical part of the overall NCI Agency workforce and make up approximately 15 percent of the total workforce.

**Role Duties and Responsibilities**
- Executive Assistant to the NSII Service Line Chief
- Support the SLC to improve IKM, Communication, Marketing, and Business administration
- Act as the catalyst for all incoming messages, calls, and correspondence to the SLC, assess relevance, impact and priority
- Ensure high quality of all documents for SLC review & approval
- Prepare high quality briefings, repots, and correspondence to internal and external Senior stakeholder (A6/OF6 and higher)
- Prepare the SLC for Senior Management meetings
- Advice other admin staff (B5's in Service Areas) on what is when expected from the Service Areas in what format
- Train them up to delivery better quality products and manage change
- Liaise with internal and external senior management assistants (COO, COS,GM), ACO, ACT, Strategic Commands,
- Take meeting minutes and follow up on SLC tasking's and actions to others

**Essential Skills and Experience**
- 3 years support to Senior Management (A5/OF5) or equivalent Industry Leader with > 350 employees in a large organisation with > 3000 employees (equivalent to NCIA size)
- Excellent communication and organisation skills
- Expert in business administration, business communication, business ethics, business strategy
- High analytical and statistic skills
- Expert MS SharePoint, Office & Outlook skills

**Desirable Skills and Experience**
- Profound IKM and/or Marketing knowledge and expertise
- Industry experience

**Education**
- Master or Bachelor + 5 years relevant experience, Focus: Business Administration (MBA)

**Language Proficiency**
- Business English

**Working Location**
- Braine-l'Alleud, Belgium

**Working Policy**
- On-Site

**Travel**
- Some travel to other NATO sites may be required

**Security Clearance**
- Valid National or NATO Secret personal security clearance

We never know what new opportunities might be just over the horizon. If this opportunity isn't for you please feel free to send us your resume anyway and be the first to know if something suitable for your skills and experience comes up.