Executive Support Officer
il y a 7 heures
**AGENCY**
**Department of Foreign Affairs and Trade**
**POSITION NUMBER**
11285
**POSITION TITLE**
Ambassador’s Office: Executive Support Officer
**CLASSIFICATION**
LE4
**SECTION**
Ambassador
**REPORTS TO (TITLE)**
Ambassador
**JOB ADVERTISEMENT**
Do you want to add value by using your initiative and judgement to respond to the needs of executive officers? Are you organised and able to liaise effectively with a wide range of people? Do you thrive on working in a fast-paced environment?
**ABOUT THE DEPARTMENT OF FOREIGN AFFAIRS AND TRADE**
The role of the Department of Foreign Affairs and Trade (DFAT) is to advance the interests of Australia and Australians internationally. This involves strengthening Australia’s security, enhancing Australia’s prosperity, delivering an effective and high-quality overseas aid program and helping Australian travellers and Australians overseas.
The department provides foreign, trade and development policy advice to the Australian Government. DFAT also works with other Australian government agencies to drive coordination of Australia’s pursuit of global, regional and bilateral interests.
**WHO WE ARE**
Australia is represented in Brussels by the Australian Embassy to Belgium and Luxembourg and Mission to the European Union (EU) and NATO. Our role is to promote Australia’s relationships with both countries and the EU and NATO. We are a motivated and professional organisation with a wide variety of qualifications and backgrounds. We appreciate the experiences, skills and perspectives of all individuals and are committed to providing an inclusive and diverse workplace where all employees are valued.
**THE OPPORTUNITY**
Applicants for this role may also be contacted regarding other equivalent Executive Support Officer roles at the Embassy in future.
**OUR IDEAL CANDIDATE**
To manage the office of the Ambassador you will routinely prepare correspondence, organise diaries, arrange travel and meetings and undertake administration and coordination tasks (including event management). You may support project and research work or analysis. You will operate with the highest standards of integrity and professionalism and use judgement to manage the flow of work and visitors and be able to work collaboratively across the Embassy to achieve outcomes.
**KEY RESPONSIBILITIES**
- Provide high-level executive and organisational support to the Ambassador and co-ordination of their office.
- Liaise with officials from Australian Government ministries, business, other diplomatic missions and sections within the Embassy.
- Prepare and manage the Ambassador’s program and schedule of appointments, including arranging official appointments, meetings, lunches and other appointments (including facilitating video conferencing), receiving and escorting official visitors and coordination of travel arrangements.
- Assist with program preparation and other arrangements for visiting Australian officials.
- Maintain and update a database of Embassy contacts.
- Assist in the preparation of documentation, including drafting cables, diplomatic notes and other correspondence, and conduct research as required.
**QUALIFICATIONS/EXPERIENCE**
- Previous experience providing executive support is desirable.
- Excellent organisational skills, well-honed initiative and ability to think flexibly and effectively under pressure and an ability to manage competing priorities and tight deadlines.
- Proven ability to provide accurate and timely information with a focus on attention to detail.
- Sound written and oral communication skills and fluency in English.
- Ability to work independently within a small team and contribute to a positive team environment.
- Ability to build networks and liaise across a range of key stakeholders.
- Strong capacity to exercise discretion and judgement.
**ELIGIBILITY REQUIREMENTS**
Fluency in English.
An ability to obtain an Australian Government security clearance is desirable and would be an advantage.
To be eligible to complete a security assessment to the appropriate level applicants must be a national of Australia, New-Zealand, America, Canada, or United Kingdom.
**REMUNERATION**
Gross monthly salary range of EUR 4413-EUR 4776.
A 13th month payment may also be applicable.
Public holidays - 14 days paid leave per year.
In addition to regular salary payment, employees are entitled to receive meal ticket per day. A contribution is also made toward the cost of the employee’s travel to work as determined in accordance with applicable local law.
**HOW TO APPLY**
You will also need to send us your **curriculum vitae** (two A4 pages maximum) outlining your professional and academic background.
**WHO TO CONTACT**
Do you want to add value by using your initiative and judgement to respond to the needs of executive officers? Are you organised and able to liaise effectively with a wide range of people? Do you thrive on working in a fast-paced environment
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