HR and Business Administration Officer

Il y a 5 mois

Gent, Belgique MindCapture Temps plein

HR AND BUSINESS ADMINISTRATION OFFICER
- HR & Business Administration- Ghent & remoteWHAT IS OFFERED
- A dynamic, rewarding, and flexible work culture with a focus on people, passion for tech, quality above quantity, entrepreneurship, innovation, and long-term relationships.
- Autonomy and freedom on how to do the job.
- Competitive compensation package including a bonus package, CAO90 bonus, high level of medical insurance, group insurance, company car, and homework allowance.
- Tailored training programs.

ABOUT THE COMPANY

MindCapture, a leading talent company, stands at the forefront of innovation in life sciences and cleantech technologies. We are specialised in delivering advanced consultancy solutions to future-oriented industries by providing life sciences, engineering, cleantech, and healthcare profiles.

To accelerate our growth, we are in search of a dynamic and driven HR and Business Administration Officer, to play a crucial role in contributing to the growth of our consultancy community.

**Responsibilities: you will report to our HR&BA manager**
- **HR Administration**:

- Focus on supporting human resource processes, including personnel administration, contract documentation, and HR reporting to social agencies.
- Integrate HR principles within the broader context of office management, ensuring administrative processes align with human resources director
- Oversee and automate HR processes, covering payroll, compensation, benefits, and on/off-boarding.
- Document and follow up on HR initiatives such as CAO90 bonus filing, O&O reporting, learning and development plans, growth plans and bonus plan follow-ups.
- Follow up on the status and reporting of mobility budgets for employees.
- Support the standardization and communication of HR documents across the organization.
- **Business Administration**:

- Financial controlling: Verify invoicing (automated system), expense status, check payments (purchase and outgoing), financial reporting, subsidy filing, and business plan canvas.
- Keep consultant contracts up to date and manage timesheets and deal flows.
- Conduct business data intelligence, verifying data input in our business tools for revenue, costs, margin, and overall company dashboarding.
- Coordinate with the accountant for proper financial and fiscal reporting. Do regular checks of cost and revenue logs.
- Leverage your advanced Excel skills for financial data analysis and control.
- **Vision4Talents: Excel and Google Sheets**:

- Optimize, maintain, and upgrade MindCapture’s proprietary business administration architecture, utilizing advanced Excel engines for financial data analysis (Vision4talents)
- Collaborate with the HR&BA manager to enhance the Excel and Google Sheets-based intranet tools for all employees.

REQUIRED COMPETENCES & SKILLS
- Educational background:

- Business Administration Background: Bachelor or Master’s degree in Business Administration, Office Management, Business Management (Accountancy and Taxation), Applied Computer Science - Business IT, Bachelor in Business Administration, Economic Sciences, TEW, Commercial Sciences, Commercial Engineering, with a strong interest in HR processes.Or HR Administration Background: Bachelor or Master’s degree in Human Resource Management, Business Management - HR Specialization with a strong interest in business administration processes.
- 2 to 3 years experience in HR administration or financial reporting/controlling.
- Strong interest in procedure optimization and creating Google Sheet dashboards.
- Logic thinker, you love to work with data
- People-oriented, empathic, and strong communication skills.
- Interest in the life sciences industry and technology-driven consultancy.
- Proven administrative, organizational, and problem-solving skills.
- Ability to handle multiple projects and change priorities.
- Constructive mindset and a team player.
- Excellent proficiency in Dutch and English (French is a plus).
- Self-driven with a proactive approach to research and responsibilities.

Overall, if you are passionate about HR administration with a strong business admin background or interest, or vice versa:

- You have the willingness to learn on the job and to understand the basics of entrepreneurship.
- You thrive in an environment where structure needs to be developed (small organization). You like to have an impact.
- You want to contribute to our success at MindCapture in a dynamic consultancy environment within life sciences and cleantech.

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