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Administrative Clerk
Il y a 4 mois
Hiring Path:
- Open to the public
Who May Apply/Clarification From the Agency:
For USEFM - FP is 08. Actual FP salary determined by Washington D.C.
All Interested Applicants / All Sources
Post policy update: Inbound USEFM applicants DO NOT have to wait until they are within 90 days of arriving at post to apply.
Security Clearance Required:
Public Trust - Background Investigation
Appointment Type
Temporary
Appointment Type Details:
Replacement contract position with a maximum duration of one year.
Marketing Statement:
We encourage you to read and understand the Eight (8) Qualities of Overseas Employees before you apply.
Summary:
The work schedule for this position is Full Time (38 hours per week)
Supervisory Position:
No
Relocation Expenses Reimbursed:
No
**Duties**:
Job holder reports to the Senior Facility Manager and acts as Administrative Assistant for the Facility Management (FM).
As the responsible office manager, ensures that invoices for contractor services are accurate and complete, types correspondence and communications. Maintains complete files and records for FM office procurement and contracting activities, keeps time and attendance for 32 employees and ensures that all work within the Facilities Office, Functional Office Building and Residential Maintenance Sections is accomplished in a timely manner. Monitors petty cash purchases.
**Qualifications and Evaluations**:
- Requirements:
EXPERIENCE: A minimum of three years of progressively responsible administrative experience.
JOB KNOWLEDGE: A good working knowledge of office administration and understanding of the organization’s programs and procedures. Must be an effective office manager and able to coordinate the work of office sub-units and track and schedule work between service providers.
- Education Requirements:
Completion of high school or the equivalent.
- Evaluations:
LANGUAGE: Good working knowledge in English. This may be tested.
SKILLS AND ABILITIES: Experience with computers is required. A good working knowledge of Microsoft products such as Windows 10, Word, Excel, Access, MS Outlook, Power Point and Project Scheduling.
**EQUAL EMPLOYMENT OPPORTUNITY (EEO)**: The U.S. Mission provides equal opportunity and fair and equitable treatment in employment to all people without regard to race, color, religion, sex, national origin, age, disability, political affiliation, marital status, or sexual orientation.
- Qualifications:
All applicants under consideration will be required to pass medical and security certifications.
**Benefits and Other Info**:
- Benefits:
- Agency Benefits:
Locally Employed Staff, including Members of Household (MOHs), and Third-Country Nationals (TCNs), working at the U.S. Mission in Brussels may receive a compensation package that may include health, separation, and other benefits.
For EFMs, benefits should be discussed with the Human Resources Office.
The pay plan is assigned at the time of the conditional offer letter by the HR Office.
- Other Information:
For the current COVID-19 Requirements please visit the following link.
HIRING PREFERENCE ORDER:
- AEFM / USEFM who is a preference-eligible U.S. Veteran*
- AEFM / USEFM
- FS on LWOP and CS with reemployment rights**
- IMPORTANT: Applicants who claim status as a preference-eligible U.S. Veteran must submit a copy of their most recent DD-214 (“Certificate of Release or Discharge from Active Duty”), equivalent documentation, or certification. A “certification” is any written document from the armed forces that certifies the service member is expected to be discharged or released from active duty service in the armed forces under honorable conditions within 120 days after the certification is submitted by the applicant. The certification letter should be on letterhead of the appropriate military branch of the service and contain (1) the military service dates including the expected discharge or release date; and (2) the character of service. Acceptable documentation must be submitted in order for the preference to be given.
**This level of preference applies to all Foreign Service employees on LWOP and CS with re-employment rights back to their agency or bureau.
For more information (i.e., what is an EFM, USEFM, AEFM, MOH, etc.?) and for additional employment considerations, please visit the following link.
**How to Apply**:
- How to Apply:
- Required Documents:
**Required Documents**:
To qualify based on education, you MUST submit the requested degree and / or transcripts as verification of educational requirement by the closing date of this announcement. Failure to provide requested information, or the information is insufficient to verify eligibility, may result in disqualification for this position.
**All Applicants**:
- Residency and/or Work Permit
- Secondary school diploma (a copy recognized by Belgian/U.S. authorities*)
- Language Scores (if available)
**Eligible Family Member Applicants**:
- Copy of Spon
