Work Control Clerk

il y a 6 heures


Brussels, Belgique Embassy Brussels Temps plein

Hiring Path:

- Custom Announcement (not open to the public)

Who May Apply/Clarification From the Agency:
For USEFM - FP is 08. Actual FP salary determined by Washington D.C.

In-house applicants

Security Clearance Required:
Public Trust - Background Investigation

Appointment Type

Permanent

Appointment Type Details:
Marketing Statement:
We encourage you to read and understand the Eight (8) Qualities of Overseas Employees before you apply.

Summary:
The work schedule for this position is Full Time (38 hours per week)

Supervisory Position:
No

Relocation Expenses Reimbursed:
No

**Duties**:
The incumbent reports to the Deputy Facility Manager and the facility Maintenance Supervisor, working under their direction to determine work priorities. The incumbent is a primary point of contact for all routine, emergency and preventive maintenance work orders and requests for services and assures distribution to the appropriate shop for action. The incumbent is the customer service representative for the Facility Management section, communicating with personnel from all levels within the Embassy.

**Track Maintenance and Repair**
- Receives maintenance and repair requests from personnel at all levels of Tri Mission Brussels via the Computerized Maintenance Management System CMMS program for all Government owned (GO) and Capital/Operating Leased (CL/OL) properties and distributes them to the appropriate shop for action. Coordinates with the Facility Managers, Maintenance Supervisor, Project Engineer, and Technicians to prioritize requests.
- Processes the auto generated preventive maintenance requests and delivers them to the technicians for action.
- Contacts OL property landlords when repair/service requests require the landlord to take action. Coordinates between Tri-Mission housing staff, the tenant and the landlord for access to the property.
- Tracks the status of all scheduled, unscheduled and preventive maintenance work orders from date of issuance to work close out. Will generate weekly/monthly reports, including printouts that include statistics on approved, outstanding, and completed work orders, labor hours and materials used for the Facility Managers, Project Engineer, and Maintenance Supervisor review so section performance can be evaluated.

**Administrative Responsibilities**
- Assists the Facility Managers, Maintenance Supervisor, and Project Engineer with creating and developing the yearly 7900 and 7500 series budgets.
- Is sub-cashier for the Facility Management office. Is responsible and accountable for upwards of US $5000 every month. Maintains accurate records and reports, coordinates cash replenishments with the Financial Management office.
- Individual has a COR authority for two contracts. As a COR manages furnace cleaning and repairs contract for 180 properties. Contract value approximately € 154,0000. The chimney cleaning contract for around €68,000.
- Process small project contractor and Building Maintenance Expense (BME) vendor invoices and prepares the same for the Facility Manager’s signature prior to delivering the same to the Financial Management office for payment.
- Performs administrative duties as assigned by the Facility Managers such as drafting memos, typing correspondence and maintaining all files, records and reports in the absence of the Administrative Assistant. Tasks may include acting as a basic translator at meetings with contractor/vendors, or written translation of local technical information into English for the Facility Managers.
- Escorts section visitors from the compound access control (CAC) point to the Facility Management office for meetings with section personnel.
- Is alternate timekeeper for the Facility Management Section.

**Qualifications and Evaluations**:

- Requirements:
EXPERIENCE: A minimum of two (2) years of office administrative/clerical experience in a customer-service office is required.

JOB KNOWLEDGE: Must have a good working knowledge of an active office environment; be thoroughly familiar with reporting structures and the standard office hierarchy; must know how to support multiple persons simultaneously including maintaining an adequate stock of office supplies; must know basic math, capable of handling currency and working a balance sheet; must know how to set up and maintain a filing system (hard copy and electronic). Must be customer service oriented, able to handle difficult customers with tact.
- Education Requirements:
Completion of secondary school is required.
- Evaluations:
LANGUAGE: Good working knowledge in English. Good working knowledge in Dutch or French. This may be tested.

SKILLS AND ABILITIES: Must be a visionary, forward thinker, and quick understudy with an aptitude to learn so he/she can anticipate the needs of the office and our Tri-Mission customers we support. Must have excellent interpersonal skills and be able to handle a large workload and multiple taskings simultaneously. Must be organized, methodical, decisive


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