Administrative & IT Support Officer

il y a 3 semaines


Brussels, Belgique Council of European Energy Regulators (CEER) Temps plein

**Duties (non-exhaustive)**

The Admin & IT Support Officer is responsible for providing operational, logístical and technical support, including:

- Provide CEER website support and general IT support to the Secretariat team, website daily update including: uploading documents, keep the calendar up to date, sending monthly newsletters and news alerts;
- Coordinate and serve as point of contact for IT queries between Secretariat staff and the IT provider;
- Contribute to work related to the CEER questionnaire system;
- Prepare the IT budget for the upcoming year, handle the petty cash, prepare membership invoices;
- Provide operational and technical support for meetings and events in the Secretariat or held online, for example conferences and webinars;
- Coordinating meetings, events and other internal/external activities;
- Manage general office logistics (suppliers, catering, repairs, meeting room set-up, etc.) and external contractors (cleaning company, printing company, etc.);
- Provide general office administration support to the Secretariat;
- Provide support to the Secretary General, for example taking phone calls, managing personal calendar, updating the website per his requests; responsible for travel arrangements.

**Requirements**:

- University degree or equivalent;
- At least 2 years of professional experience working in an office environment;
- Strong communication skills in English, verbally and in writing, including an ability to explain complex issues succinctly and edit documents for clarity and correctness;
- Flexible, proactive attitude with strong team and organisational skills, and an eagerness to learn on the job;
- Ability to prioritise work and deliver under pressure;
- Good knowledge of online meeting tools such as: MSTeams, GoToWebinar, BlueJeans, Webex, Zoom; Ability to learn quickly new tools if needed.
- Working knowledge of French.

**Advantageous**
- Good knowledge of the Liferay 6.2 and Symantra platform;
- Good knowledge of Mailchimp;
- Experience administrating webinars;
- Fluent French;
- Direct experience with online questionnaires/databases; and
- Skills in European language(s) besides English.

**Selection** **Process**

**Do not forget to mention that you found this job ad on the EURACTIV Jobsite


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