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Administrative and Communications Assistant

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Brussels, Belgique CECIMO - European Association of the Machine Tool Industries and related Manufacturing Technologies Temps plein

**About the Association**

CECIMO is the European platform that identifies and promotes key strategic initiatives to improve the global competitiveness and leadership of the European Advanced Manufacturing Industry. Founded in 1950, CECIMO is recognised as the international representative of the common interests and values of the European manufacturers of this key enabling technology. CECIMO is specialized in EU regulatory and policy issues, mainly in the field of industrial policy, circular economy, digitisation, research & innovation, skills, and education.

**We look for**

**Key responsibilities**
- Day-to-day office administration (e.g., managing post, phone calls, agendas, events logistic)
- Maintenance of the CECIMO premises and liaise with facility suppliers (e.g., building management, cleaning service, ICT support)
- Providing support with filing documents and keeping electronic and physical folders updated
- Updating and maintaining contact databases (e.g., CRM database)
- Drafting different documents (small note, meeting minutes, etc.) and providing support in fulfilling legal and statutory requirements
- Assisting in the organisation of meetings, conferences, and visits
- Assisting the communications team with social media activities
- Supporting the communications team to maintain the website up to date
- Creating and/or updating presentations and ensuring that the brand guidelines are respected
- Assisting the Director-General in performing other related admin tasks (e.g., finance, accounting, and HR)

**Qualifications, skills and competences**:

- Completed degree in the field of Business administration or other relevant fields
- At least 2 years in a similar administrative/operational position
- Proficiency in English. A working knowledge of French would be advantageous.
- Very good MS Office knowledge (Outlook, Word, Power Point and Excel in particular)
- Good communicator with strong organization skills and attention to detail
- Able to handle confidential information with tact and diplomacy

**How to apply**

**Do not forget to mention that you found this job ad on the EURACTIV Jobsite