Back Office Administrative Assistant Diagnostics
il y a 4 semaines
**Description of the function**:
- You closely work together with the entire organization, performing specific task for the back-office department. Your duties will include:
- General & Compliance administration: Administrative follow up of investment requests, sponsoring requests, participations to congresses, recording interactions with healthcare professionals in the transparency register. Handling the compliance mailbox.
Handling employee-and customer training records, creation of training certificates. Assistance in offer handling.
- Communication to and with the warehouse on incoming articles: prepare and deliver to warehouse all necessary files to ensure fast and accurate stock inbound at our warehouse.
- Contact internal people, logistic partners, suppliers and/or headquarters related stock issues/stock differences/delivery problems. Handle product returns to the different suppliers and inform quality department about product shortcomings.
- Keep track of back orders at suppliers and make sure delivery date is defined and realized, and make sure back order information is up to date and available.
- Keep overview of transportation costs related to all supplier shipments.
- When needed, you will have to support any person or activity within the back-office department.
**Your profile**:
- **Language skills**: Excellent, strong verbal and written communication skills in Dutch, French and a good knowledge of English.
- **Specific Job Skills (personal capabilities)**: Strong verbal and written communication skills, attention to detail, confidentiality, planning and organizing skills, must be able to work independent, pro-activity, initiative, reliability.
- **Business Skills (education)**: (Bachelor) Secretary/Office Management/Logistics
- or supply chain management, or has gained this knowledge by experience.
- **Personality**: Strong verbal and written communicator. Self-driven, with a positive outlook, and a clear attention for detail. Reliable, confidential, and determined proactive planner. You are flexible and very important, you are a team player.
**We offer**:
- A motivating and stimulating work environment.
- A full-time permanent contract (CDI) and an attractive remuneration package
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